USAID Administrative Assistant

POSITION LOCATION: Tashkent, Uzbekistan

EMPLOYMENT STATUS: Full Time (40 hours/week)

About the organization

American Councils for International Education is a premier, international non-profit organization creating educational opportunities that prepare individuals and institutions to succeed in an increasingly interconnected world. Through academic exchanges, overseas language immersion, and educational development programs. American Councils has designed and administered innovative programs that effectively broaden individual perspectives, increase knowledge, and deepen understanding for more than 40 years across more than 80 countries.

Position summary

The Administrative Assistant will be actively engaged in the USAID Uzbekistan Youth Employment Skills (YES) Activity that is focused on preparing youth to be successful entrepreneurs, while also supporting youth, girls and women, and disability empowerment in Uzbekistan. The successful candidate will be responsible for providing administrative support to YES Activity, assisting office staff in everyday online and offline routine work. This position reports directly to the Operations Lead.

Responsibilities

Administrative Assistant’s specific responsibilities include, but are not limited to:

· Providing administrative support to YES Activity, assisting office staff in everyday online and offline routine work.

· Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

· Provide administrative support for the organization of special events such as workshops, trainings, seminars, etc.

· Providing real-time scheduling support by booking appointments and preventing conflicts.

· Answering the telephone, transferring calls, and maintaining telephone directories. including emails communication (general).

· Greet and assist visitors and guests.

· Assist in maintaining YES Activity intranet and extranet websites in accordance with information provided by program staff and Chief of Party in collaboration with Communications Officer.

· Assisting on photocopying, printing, and collating of communication materials.

· Assist in preparing and sending official letters, and e-mails to partners and government bodies, registering incoming and outgoing letters.

· Maintain filing system, contact database, employee list, and inventories.

· Ordering taxis and managing taxi service records.

· Picking up and delivering packages, mailings, bills, etc.

· Translating internal documents, letters, and other materials upon request (English, Russian and Uzbek).

· Supervising support personnel.

· When appropriate, undertakes other related duties assigned by the supervisor and/or the Chief of Party.

Qualifications

· Bachelor’s degree or equivalent.

· 1-2 years of relevant work experience is desirable.

· Proficiency in spoken and written English, Russian and/or Uzbek.

· Typing and filing skills.

· Familiarity with Microsoft Office software suite.

· Excellent interpersonal and communication skills.

· Excellent organizational and multitasking skills, attention to detail.

· Proven ability to work effectively in a multi-cultural and team environment.

· All applicants should be able to provide and maintain work authorization in Uzbekistan.

Compensation

· American Councils for International Education offers a competitive international salary based on Tashkent, Uzbekistan cost of living standards.

Starting Date: As soon as possible

TO APPLY:

· Please send to yes.uz@americancouncils.org your resume/CV as well as a cover letter that includes the following: (i) why you are interested in the position, (ii) why you are well suited for the position, and (iii) what you would expect as a monthly salary (final take home salary amount per month after taxes).

· Your resume/CV should be saved as follows: LAST NAME OF APPLICANT – resume.doc (for example, if your last name is Kayumov, the file should be Kayumov-resume.doc).

· Your cover letter should be saved as: LAST NAME OF APPLICANT – letter.doc (for example, if your last name is Kayumov, the file should be Kayumov-letter.doc). File extensions of .docx and PDF are also acceptable.

· Write LAST NAME OF APPLICANT – Admin Assistant in the subject line of your email.

EQUAL EMPLOYMENT OPPORTUNITY – American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION – The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

VACANCY ANNOUNCEMENT IS OPEN UNTIL FILLED