The Secretary Typed

The Secretary Typed
A secretary is one of the essential components of an establishment bent on keeping records, answering phone calls, and replying to messages.
Secretaries may also require certain skills to assist the organization in succeeding in its operations. This article will explain the various types of secretary , their functions and how to be a good secretary.
A secretary is a person who does administrative work such as making appointments, admitting new members, and organizing official seminars and events.
A secretary can be an administrative professional that plays a crucial role in business and other organizational settings.
On the other hand, secretaries are usually the individuals who retain and arrange office jobs, implement protocols and accomplish additional administrative duties, depending on the status of their job description.
However, a secretary may be responsible for various common duties that can include:
A secretary works hand in hand with the chairman or boss to plan meetings, obtain agendas from committee members, disseminate agendas and reports, and take minutes. Also, the secretary makes sure that the decisions made are executed.
A secretary must ensure that meetings follow a specific method, observing the company’s rules & regulations, and following it to the end.
Secretaries should ensure communications and correspondence (getting feedback from other boards).
The secretary keeps up-to-date contact details, documenting minutes and reports, compiling records of names and addresses that are useful to the organization, and reporting the organization’s activities.
A school secretary plays a key role in communicating with community members and fogeys about what’s happening at college. A faculty secretary requires to supply administrative support in class.
An administrative secretary works hand in hand with the organization officer or Chairman to coordinate meetings, plan events and distribute information via email, telephone, and the internet. He/she also control and arrange travel for the organization’s officer or Chairman.
An executive secretary handles information that flows through different sections of an organization and ensures the information gets to the valid person; sometimes, they represent the company’s officials at events or meetings.
An office secretary is one of the types of secretary that uses several office equipment like photo duplicators, scanners, and telephone systems. Additionally, they also use computers to perform certain tasks that managers previously handled.
An office secretary does the following;
A medical secretary generally works in a health facility/medical office or hospital and is suitable for highly specialized secretarial responsibilities like billing patients, scheduling appointments, handling correspondence, and compiling medical charts and reports.
Also, they assist doctors in writing speeches, reports, articles, insurance company billings, arraigning for patients’ hospitalization, and ordering supplies.
Thus, to function as a medical secretary, you ought to have skills that includes; talent for detailed work, and honest communication skill.
A litigation secretary works in various office environments like government agents, formal firms, land companies, courts, and authorized aid divisions.
As a litigation secretary, you’ll speak with judges, court administrators, clients, judicial workers, firm partners, and other firm staff.
The secretary of litigation must be eloquent, organized, and a maven of time management. The duties performed by the litigation secretary include; responding to phone calls, typing of documents, filing/fixing appointments, motions, and pleadings.
A land secretary’s responsibilities include processing expense reports, scheduling meetings, coordinating travel itineraries, drafting, and editing various land documents such as sales documents, purchase and sale contracts, letters of intent, leases, exhibits, and closings.
Before applying for the position of land secretary, inspect whether you possess all the soft skills required for this position. The soft skills required include; speaking well, being organized, and having an eye fixed for detail.
This is one of the types of secretary that is not prominent in most countries.
A good Management Committee Secretary should:
Notwithstanding all the types of secretary, a good Secretary should not:
A secretary improves the quality of services rendered by the government or establishment, making recommendations on how to make the establishment effective and efficient.
At the same time, a secretary also evaluate duties in relation to proper and efficient management of an organization.
Awesome one; I hope this article answered your question.
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What Are the Different Types of Secretaries?

Administrative Secretary or Assistant
Secretaries help keep offices organized and running smoothly. Read on to find out about several different types of secretaries and the duties they perform.
Secretarial careers exist in settings like corporate offices, government agencies, and schools, either on-site or remotely in the role of a virtual assistant. In these positions, you perform basic clerical duties, such as running office equipment, organizing files and filing systems, creating and maintaining correspondence, answering telephones and performing other duties delegated by your boss. The International Association of Administrative Professionals, the organization that awards the Certified Administrative Professional credential, advises secretaries that job responsibilities may also include reconciling financial accounts and statements, general human resources functions and troubleshooting office equipment ( www.iaap-hq.org ).

There were 3,638,800 people working as secretaries in non-legal, medical or executive positions in May 2019, and they earned a median yearly salary of $40,990 in May 2020, reported the U.S. Bureau of Labor Statistics (BLS). The employment growth for this profession was projected to decrease by 9% from 2019-20129. Entry-level secretaries typically have at least a high school diploma, although some pursue certificates or associate degrees and others, like medical or legal secretaries, may obtain specialized training.

Source: US Bureau of Labor Statistics

As a legal secretary, you're in charge of the clerical and administrative functions in a lawyer's office and usually work under the supervision of a lawyer or paralegal. Your duties may include taking subpoenas, appeals and other legal documents authored by the attorney you work for and getting them ready for final presentation to the court or clients. You may also provide research assistance, such as checking facts and citations in legal documents. Knowledge of accounting functions, legal ethics, and legal terms is also generally necessary, and you may earn the Accredited Legal Secretary certification through NALS, Inc. The BLS reported that there were 160,950 people employed as legal secretaries in May 2020, earning an average salary of $52,750 per year. This profession was anticipated to decrease in jobs by 22% from 2019-2029, ( www.bls.gov ).

Medical secretaries work in clinics, hospitals, and private doctors' offices. They are responsible for duties such as setting up appointments with patients, filling out medical forms and billing insurance companies or patients for services rendered. You may also collect and organize medical records, both physical and electronic, for use by doctors and physicians. To become a medical secretary, you typically need to have a comprehensive understanding of medical terminology. In May 2020, the BLS reported that there were 597,100 people employed as medical secretaries, and they earned an average annual salary of $39,000. Employment growth was projected to increase at 10% from 2019-2029, which is much faster than the average ( www.bls.gov ).

Executive secretaries, also known as executive administrative assistants, provide advanced clerical and office support to company executives. You may be expected to organize conference calls and meetings; assess and distribute incoming correspondence, meeting minutes and related documents; perform research; write reports and oversee the work of lower-level secretaries. You may need to earn a postsecondary degree to become an executive secretary. According to the BLS, there were 503,390 people employed as executive secretaries and executive administrative assistants in May 2020. These individuals earned an average annual salary of $65,230 at that time. There was also a decrease in jobs projected at 20% from 2019-2029 for this profession ( www.bls.gov ).
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Has The Secretary Typed The Letters Yet
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The Secretary Typed

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