Simplify Your Data Retention Process
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Your data retention process should include digital information and physical information. You should also consider the length of time it should be stored in light of legal recordkeeping requirements. For example, a customer's shipping address should be stored for a longer period of time than their browsing history. The process should be automated if possible.
You must also educate your employees regarding the importance of data retention. This usually falls under the role of the data compliance or protection officer. Data retention policies should be streamlined and easy-to-understand, so that everyone understands and follows them. Moreover, data retention rules must be reviewed and updated periodically, as new laws and regulations arise.
A data retention policy is essential for every company, but it can become complicated and confusing. Simplifying the process will make it more understandable, and your staff will be more likely to follow it. Additionally, you will be better able to inform your customers, suppliers, and other organizations about the data retention process. This will help you avoid storing data you no longer need.
Today's world is full of data, and it's more important than ever to protect it. It is estimated that by 2020, there will be 2.5 quintillion bytes of data created by humans, businesses and governments. By establishing an effective data retention process, you can improve your organization's productivity and meet regulatory requirements.
Whether you're looking to reduce the amount of data retention or just keep important data accessible, OwnBackup Archiver can simplify your process. You can even create your own data retention policy by combining this powerful data storage platform with cloud-based software solutions. The new release of IBM Spectrum Protect 8.1.7 can help you comply with your long-term and operational data retention needs.
Before implementing a data retention policy, you should identify the data types that your organization needs to retain. You can then group these data types by their sensitivity, classification and access requirements. You should also discuss the legal and regulatory obligations of your organization. Make sure to include all the stakeholders in the process, as this will ensure that your data retention policy meets compliance standards.
In addition to a data retention policy, your data retention policy will determine what information you need to keep for how long and where. This will help you comply with regulations, minimize productivity costs and make sure data remains accessible and useful for your employees. By following this policy, you will save time and money.