Setup Multi-User Network For QuickBooks Desktop

How To Use QuickBooks Desktop On Two Computers (QuickBooks Multi-User Setup)

Many individuals like to install and use QuickBooks on two computers. You will end up glad to understand it is possible. In this essay, I will be describing how exactly to use QuickBooks Desktop on two computers or multiple computers.

How exactly to put up and install a multi-user network or QuickBooks Desktop on two computers

Step one: Setting up QuickBooks Desktop

Step 2: Set or Change Folder Permission

Step three: Install Database Server Manager (Verify a current setup)

Step 4: Set admin rights

Step 5: Use of Database Server Manager

Step 6: Turn on hosting

How can I Install QuickBooks on an additional Computer

You're able to synchronize QuickBooks on a couple of computer with the help of multi-user mode features. Applying this feature more than one person can work for a passing fancy company file in addition.

For more info visit: https://www.supportforerror.com/how-to-setup-multi-user-network-for-quickbooks-desktop/

It saves you time and makes your company more productive. This particular feature is helpful when you have a lot of employees and each employee requires random use of QuickBooks.

You will find three versions of QuickBooks Desktop which allow the different quantity of users to your workplace for a passing fancy file as well. You are able to choose one of them depending on your need.

QuickBooks Desktop Premier 5 Users QuickBooks Desktop Pro 3 Users QuickBooks Desktop Enterprise 30 Users

A very important factor to ensure is the fact that to create a multi-user network in QuickBooks you must have a different licensed copy of QuickBooks installed in every the systems where you desire to run QuickBooks simultaneously.

Read Also: How to Move QuickBooks to a brand new Computer?

Just how to Set up and install a multi-user network or QuickBooks Desktop on two computers

Should you want to share your QuickBooks Desktop for window data with your multiple team members. You need to set up a multi-user network in order to easily access company files from other systems too.

This set up requires some changes in your QuickBooks Desktop, Windows, and server.

Step 1: Setting up QuickBooks Desktop

On a multi-user network, one system hosts your organization files. This is your server system. All other systems attached to your network that does not host your organization files are referred to as workstations.

First, download and install QuickBooks Desktop on your own server system.

Click Custom and Network Install for the install type.

Then click on I’II be using QuickBooks Desktop with this computer option, And I’ll be storing…if you have the required full version of QuickBooks Desktop on your own server system. Either you simply want your server system to host your files, then click on I Will Not Be Using QuickBooks Desktop with this Computer…

After that follow the on-screen instructions in order to complete the installation.

We suggest you retain your QuickBooks Company files in your server system’s local disk drive. It will likely be simple for you to definitely share them within the network.

Map network Drive-in window

But if you wish to put your files on a mapped network drive, then follow these steps:

While mapping in network drive in Windows, you can get entrance to a folder that is kept in another drive, server, or computer over a network. You can easily access files from the shared storage through Mapping.

Mapping network drive for (Windows 8/10 and Windows 7)

For Windows 8/10:

First, search This PC in a window search bar. After selecting This PC.

Within the Computer tab option, select Map a network drive.

Then select any unused drive and choose Browser.

Then persist towards the network location where your QuickBooks Company file is stored.

Map the drive for Window 10

Note: If you are not able to map a network drive utilising the UNC, then try utilising the IP address for the server.

In the last click OK then finish it.

After finishing reopen the QuickBooks company file through the new mapped drive.

For Windows 7:

Select Computer, when you look at the Start Menu.

Then pick the Tools menu then click on Map network drive. If you don’t get the Tools menu, then press the Alt key to exhibit the menu bar.

After that select any unused drive letter then select Browse.

Then visit your network location where your QuickBooks company file is saved.

Note: once we already told you if you will face any issue in mapping the network drive making use of the UNC, then try it using the internet protocol address associated with server.

From then on select OK in order to complete. The new drive will seem in the last window as a Network Drive.

Then through an innovative new mapped drive reopen your QuickBooks company file.

Well, you have done, as you mapped your network drive and today it is possible for one to access your QuickBooks company file from every other drive or system.

Step 2: Set or Change Folder Permission

Stick to the steps to setup folder permissions in your server computer. Make sure the folder holding your company files has permission to be on your own network.

Each and every type of the QuickBooks components require to be updated for QuickBooks be effective as multi-user. The multi-user feature of QuickBooks can resolve the time-consuming issue. To greatly help determine and solve these errors, you ought to download and run the QuickBooks File Doctor, which probes if your system is properly put up for multi-user mode or not.

Some important point to notice before performing any action:

Be ensured for each and everything before proceeding for further steps

Make sure the installation directory have the right permission

And if you might be running Microsoft Windows Home Edition, then your security tab is not obtainable in normal mode with it, you will need to restart your body in Safe Mode to complete the method. For that

First, Restart the machine, and then press F8 to open up Advanced Boot Window.

Then select Safe Mode regarding the Advanced Boot window, and press Enter.

The QBDataServiceUserXX will depend on your form of QuickBooks Desktop. To research and resolve the error, Download and run the QuickBooks File Doctor, Example: QuickBooks Desktop 2018: QBDataServiceUser28, QuickBooks Desktop 2017: QBDataServiceUser27

Workstations that have hosting multi-user access enabled can inadvertently get into Alternate Hosting mode and take ownership of an organization file. When this happens, other users will be unable to open the file.

Set up folder and Windows access permission to fairly share company file:

Concur that authorities and permissions are set correctly

Right-click from the company file folder to pick Properties

Click on Advance, on Security tab

And then select QBDataServiceUserXX and then click on the Edit option

Be sure all given below settings are set to Allowed

Traverse Folder/ Execute File

List Folder/Read Data

Read Attributes

Read Extended Attributes

Create files/Write Data

Create Folders/Append Data

Write Attributes

Write extended Attributes

Read Permissions

If any reasons your permissions are not set properly then follow these steps:

Right-click the organization file folder and then click on Properties.

And then click on Security and choose Edit

Then select QBDataServiceUserXX and click on Full Control, then Allow.

Click the Apply option, then OK.

Change Folder Permission

First open File Explorer (Window+E)

Then go directly to the parent folder, and select the Properties option.

Note: You require to process these steps for every folder regarding the list but all folders might not apply to each installation because they connect with a specific form of QuickBooks Desktop.

C:\Program Data\Intuit\Entitlement Client\v8

C:\Program Data\Intuit\Entitlement Client\v6.0

C:\Program Data\Intuit\Entitlement Client\v5

C:\Program Data\Intuit\Entitlement Client\v3

C:\Program Data\Intuit\Entitlement Client

C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)

C:\Program Data\COMMON FILES\INTUIT

C:\Program Data\COMMON FILES\INTUIT\QUICKBOOKS

C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)

C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files

In the Security tab, click Everyone.

Set folder permission to set up multi-user networking in QuickBooksSet folder permission to create multi-user networking in QuickBooks

Note: If Everyone option is not placed in Group or User Name box, select Add and type in Everyone, then choose OK.

Select Full Control, then select Apply and OK.

Select Everyone on the Security tab

Note: If for just about any reason everybody is not placed in Group and User Name box, then need to select Add and key in Everyone, then choose Ok.

Click Full Control, and click on Apply then Ok.

Set Windows access permissions to generally share company files

Make sure QuickBooks gets the right access permission that can help stop future problems whilst working with your business files over the network.

Windows 10, 8 and 7

Windows+E to open up File Explorer

Then Right-click that folder contains your business file.

After that click on Properties option,> then Sharing > Share Add.

Select the QBDataServiceUserXX that corresponding to your version.

To access full control over the file set the permission level.

Windows 8.1

First, take control/ownership for the file

Choose the folder when planning on taking ownership of and select Share.

Head to Advanced Security > Change > Advanced > Find Now.

Choose the user and click OK.

Grant Full Control

Select your folder and then Share option.

Head to Advanced Security option> Add > Select a principal.

Click Advanced option> then Find Now.

Find the user and click OK

Choose Full Control and OK.

Windows Server 2012

Before proceeding further steps, be sure that File and Storage Services are installed.

Press Ctrl+R to open Run Command

Then type ServerManager and click OK.

Click File and Storage Services > and then Shares.

In the Task drop-down, choose New Share. A listing of File Share Profile shows. You can read about what's the difference between different profiles by clicking and reading their descriptions.

Click SMB Share ? Quick.

Note: SMB Share ? Quick may be the default profile. This selection may differ.

In share location selection, choose Type a custom path > Browse to find the folder you wish to share.

Pick the folder > then Next.

To know more proceed through Setting up a folder and windows access permission.

Step 3: Install Database Server Manager (Verify a current setup)

Use QuickBooks Desktop Manager to verify a current setup. To scan the organization file within the system where the file is located.

Ensure that the database server manager is installed in your system. This helps you to definitely share your organization files with other systems over the network.

Step 4: Set admin rights

When you are going to check in aided by the user account make sure the account has Windows admin rights additionally the Database Server Manager has admin rights.

Step 5: Use of Database Server Manager

After installing use Database Server Manager to scan the folder that holds your business files.

After finishing you'll see this file within the “QuickBooks company files found”. Now, you can access the business files within these folders through other systems via a network.

Step 6: Turn on hosting

Great! Everything is set up outside the QuickBooks, now you only have to turn on Multi-user Access on your server. Ensure that your server system must certanly be only in which this feature is turned on.

Then go to QuickBooks Desktop, gan then into File menu and flutter over Utilities.

Click Host Multi-User Access. Then click Yes to confirm.

Hosting to multi-user networking in QuickBooksHosting to multi-user networking in QuickBooks

Now you can easily host your organization files throughout your network.

Check this out article to know more info on hosting features in QuickBooks and troubleshoot hosting errors.

Once you want to access the multi-user network, everything you need to do sign up as a user with admin rights into the server system and workstations.

How Do I Install QuickBooks on an additional Computer

Follow these to put in and employ QuickBooks Desktop on your own second computer.

Open your next computer and install QuickBooks Desktop software.

When you installed QuickBooks, go back to your older/first computer and produce a backup copy of one's company file.

If they're connected, copy the backup file to your brand-new one via flash drive or any other external device or network.

After that, restore all of the backup data on your new PC.

Hopefully, after looking over this article, it will be possible to utilize Quickbooks Desktop on multiple computers. That’s all in this specific article. If you wish to hire QuickBooks ProAdvisor, can help you so by dialing our toll-free number.

Setup Multi-User Network For QuickBooks Desktop

Report Page