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SmartPA has over a decade of experience in learning and perfecting how best to provide virtual secretary support services for clients of all sizes across the globe.
SmartPA boasts a virtually limitless pool of talent and skills to offer the widest portfolio of services in the market.
From the provision of an individual secretary, to the delivery of multi-skilled virtual teams, no matter the size of your business, objective or challenge, SmartPA will design and deliver the perfect solution to fuel your growth.
SmartPA offers a full suite of general administration services, providing the most cost-efficient way to handle admin tasks.
SmartPA provides you with a dedicated call handler, or team of call handlers who get to know you, your business and your customers.
Diary management services that take care of your schedule and will save you time and resources.
Our expert bookkeepers can provide your business with professional bookkeeping, payroll, VAT and bank reconciliations support.
We support your end-to-end business processes by managing customer enquiries and purchases, product shipments and CRM management.
Experienced and qualified typists who guarantee our quality standards.
Presentations, reports, order forms, invoices, memos, spreadsheets, and all other essential business documents.
Our SmartPAs provide high-level secretarial, phone, and assistance to individuals and executives, delivering speed, consistency, and a professional-client service.
Provide us with an overview of the tasks you would like to outsource to us.
We will allocate you one of our virtual secretaries (or team) who best fit your needs.
Once your virtual assistant is up-to-speed with your processes, we will handle all of you admin tasks for a flexible monthly package.
Getting the right person to support your business does not need to be difficult. You can have your own virtual assistant handling your secretarial tasks for the cost of a monthly package.
Our support is completely scalable, so you can add services and time as you require - especially during peak periods or busy seasons.
Our virtual assistants are of the highest standard and are extremely passionate about the service they deliver. You will have your own dedicated virtual assistant or team of virtual assistants selected to fit your business's requirements.
Head Office SmartPA® Global Ltd 7-13 Dublin Street Lane South, Edinburgh, EH1 3PX info@smart-pa.com
Registered in Scotland under the registration number SC458248
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© 2020 INTIME ACCOUNTING PTE LTD | ALL RIGHTS RESERVED - PROFESSIONAL ACCOUNTANT PROVIDES ACCOUNTING, BOOKKEEPING, TAXATION, PAYROLL SERVICES IN SINGAPORE.
A Corporate Secretary is also known as ‘Company Secretary’ in some countries. Irrespective of where you are on the globe, and especially if you are in Singapore, a Corporate Secretary is amongst the essential roles in an organization.
The Corporate Secretary is an ever-expanding portfolio with governments levying more and more responsibilities over time. He performs a plethora of jobs that are an integral part of every organization’s well-being.
In Singapore, not every organization needs a Board of Directors, but a Secretary is a must-have. He is the official record keeper and is responsible for managing most of the legal tasks surrounding the company.
Singapore’s medium and small-sized businesses prefer outsourcing their corporate secretarial services to third-party organizations because of multiple reasons. Outsourcing may offer several advantages over the traditional process of hiring an individual.
In this article, we discuss the various aspects of corporate secretarial services.
As mentioned above, corporate secretarial services are an indispensable part of every organization. A corporate secretary is not only laden with several critical internal compliance regulations, but his job also stretches further, too.
He, along with other vital members of the organization, is responsible for certain legal obligations. The law places an onus on him to comply with regulations and report them to the higher authorities at the earliest. In case he comes across any wrongdoings with external parties, such as auditors, the law allows a company secretary to act as a mediator and settle the issues.
Even though a Corporate Secretary in Singapore has a broad spectrum of services to cater to, here is a list of the major ones –
Also, he carries out other duties depending on his employment contract and his professional qualifications. If a Secretary has been an accountant or lawyer, he has a say in corporate finance or litigations and warrants, respectively.
A Corporate Secretary must ensure that the company complies with all the relevant rules and regulations. He plays a versatile role in an organization, which includes responsibilities such as –
A Secretary is a bridge between the external shareholders and the Board of Directors. Whenever the former wishes to communicate and share his thoughts across, they forward it to the CS, who then passes it to the requisite people. He ensures that the grievances and suggestions of the minority owners are not left unheard.
A Corporate Secretary keeps a tab on all the major statutory compliances of an organization. They also remind the BoD to maintain regularity and informs them of the due dates and the other details involved. Also, he is responsible for the successful induction of new directors in the organization with complete documentation.
A CS is liable to serve in the best interests of the organization that employs him/her. He should ensure that his decisions are unbiased and he acts within the purview of the regulations that rule his position. Also, he must carry out due diligence and doesn’t make any secret profit while fulfilling his duties. He must not divulge confidential information of the organization without the prior approval of the board.
Unlike most countries, a Corporate Secretary in Singapore need not have a mandatory law degree. These are the criteria which a person must meet to be eligible for the magnanimous role –
If the organization cannot appoint the requisite personnel, they can sublet the task to a Corporate Service Provider. They handle all the compliances on your behalf and do not charge exorbitant prices. Hiring a capable CSP ensures that you will get the best services at the most reasonable price.
Most businesses with a limited workforce will benefit from hiring a Corporate Service Provider. They take over specific tasks from the organization, allowing them to focus on their core areas. It not only saves time but also adds the missing finesse to the final work.
Even though most businesses would benefit from hiring a CSP, small and medium-sized companies are more likely to hire them. If you are a foreign company setting up your branch in Singapore and are not sure about the rules and regulations that you must adhere to, a Corporate Service Provider can be your perfect match.
Even otherwise, several sectors could benefit from hiring third-party organizations for managing their legal activities. These include highly competitive sectors like hospitals, restaurants, entertainment, and similar niches where they already have too many issues to cater to and letting someone else take care of their legal aspects will ease their burden to a great extent.
Singapore has a highly competitive business environment, and organizations face competition not only from domestic but also international brands. So outsourcing their non-core competencies has become a mundane task, like in most parts of the world.
Most small and medium-sized businesses, due to their limited workforce, outsource corporate secretary services to the providers. Here is why companies should outsource secretarial services to a Corporate Service Provider:
Most medium or small organizations, owing to their limited footprint, hire a limited workforce. Since secretarial services involve a lot of paperwork, which would inadvertently consume a lot of time, they prefer hiring a corporate service provider to look after that aspect. It would allow better focus on their core competencies.
Most people you hire may not be efficient in handling the tasks of a secretary. With the world going through a prolonged recession, most businesses have suffered from budget cuts. The lower funds make it imperative for you to hire a third-party to handle your work efficiently instead of assigning the same to your workforce.
When you have experts on board, they, with their skills and experience, inevitably handle crunch situations better. Additionally, they also have higher efficiency and compliance, ensuring that such cases are rarely around.
If you are just starting out, you may not have the requisite expertise to handle all the regulations surrounding your business with ease. Hiring a Corporate Service Provider will ensure that your compliances are handled with ease. Most of them also offer additional services at no extra cost during an emergency.
Corporate Secretarial services are an integral part of an organization, irrespective of it being private or public. Even though the latter has more regulations to abide by, the former has its own needs too.
A Corporate Secretary is one of the key advisors in an organization, making it imperative that you get your choice right. If you are looking for a Corporate Service Provider, Intime Corporate can be your perfect choice. We put your needs first and help you remain compliant with the applicable regulations.
At Intime Corporate, we offer a plethora of services, which include compliance with ACRA requirements, state rules and regulations, drafting resolutions, and many more. Our team of experts specialize in assisting foreign countries in setting up their businesses in Singapore conveniently. Our mission is to provide punctual and concise services that allow companies to curtail their operating costs while improving efficiency.
Click here to know more about our services and contact us to learn more about our range of services.
Disclaimer: The information contained in this blog is for general information purposes only and is not intended as legal advice. While we endeavour to provide information that is as up-to-date as possible, Intime Accounting makes no warranties or representations of any kind, express or implied about the completeness, accuracy, reliability, suitability or availability with respect to the content on the blog for any purpose. Readers are encouraged to obtain formal, independent advice before making any decisions.
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Address : 24 Raffles Place #16-03B Clifford Centre, Singapore 048621 Phone : (65) 6221 6366 Fax : (65) 6234 2489 Email : [email protected]
A virtual assistant is a remote office assistant. Such assistants can provide the same administrative, marketing, and office support services to your business that an in-house Executive Assistant, Administrative Assistant or Real Estate Assistant can.
Who has time for marketing when you’re trying to run a business? Hiring The Virtual Secretary will save you hours of time in editing and updating your website, managing your SEO, creating and managing e-mail campaigns, creating newsletters, flyers and brochures, advertising pieces, managing your social media and so much more! A remote marketing assistant will save you time and money!
Business Systems and Automation are the key to a thriving business. There are so many moving parts of your online business and we can help! Our services can include: Membership programs, JV/Affiliate programs, email marketing campaigns, social media, marketing and branding, blogs, newsletters and promotional calendars. What do you need? How can we help?
As your OBM we will dive into your business and review your projects, teams and operations. We will become the glue that holds together communications, systems and your team to lay out proper procedures, structures and functions to get your projects done – on time, with the right tools and the right people.
From general computer questions to backup and disaster recovery plans, The Virtual Secretary has got you covered! We get it. Technology is NOT your thing. We’ve worked with some brilliant people over the years who could barely turn on their computer. We can speak geek and we can also explain issues to non-technical types in a way that won’t embarass you. So when’s the last time your computer was backed up? Where can you find those back ups if you needed them in an emergency? Let’s talk.
Do you have a project that doesn’t quite fit into one of our typical service categories? Our team is incredibly resourceful, knowledgeable and experienced in a variety of industries, softwares and business services. We’ve had some really out of the box requests and managed to exceed expecations!
I've worked with her on and off for years on a multitude of projects and tasks and find her both charmingly non-traditional and amazingly effective in her approach. She has earned my highest praise.
My association with Anna goes beyond "service provider." Our desktop publishing and web design relationship in the mid-90s has grown to mutual collaboration and support.
Anna's creative eye far surpasses my best do-it-yourself efforts! She quickly grasps my muddled instructions and consistently delivers excellent work that exceeds my expectations.
Without hesitation, I endorse The Virtual Secretary.
Anna's willingness to create partnerships with her clients and colleagues is second to none. She has proven time and again to be a great resource for me and my client support systems. Her knowledge on SEO - the right way - is what makes her a true and respected professional in her field. On a personal note, she is the only person who has as raucous a laugh as me.
I had Anna build a website for my charter fishing company in Freeport. She knows a lot about SEO and our website FreeportCharterFishing.com is doing really well in the search engines. We've received a lot of reservations through the site as well. Fast work. Great service. Reasonable rates.
I reached out to Anna for some assistance with some administrative tasks. We were so impressed with her work we hired her part-time. She has now moved into a full-time contract position providing administrative and marketing services. She essentially fills two roles for us and she's amazing at it!!!
1105 E. Main Street #260 Allen, Texas 75002
+1 469 714-6384
info@thevirtualsecretary.com
WE DO NOT PROVIDE PHONE ANSWERING SERVICES
Let The Virtual Secretary’s virtual assistant handle all of your daily administrative tasks while you focus on client-facing, money generating activities. The Virtual Secretary virtual assistant services are highly sought after! We can handle everything from screening e-mails, meeting and event planning, travel and reservations, presentations, RFPs and proposals, spreadsheets and more! A remote secretary will save you time and money!
Ready to get started? Let’s get a quote going…
We opened our business in 1997 and have the experience and knowledge that you're looking for in a virtual assistant.
You're success is our reward. We haven't been in business this long with unhappy customers. We exceed expectations.
We meet deadlines - and if we can't meet your deadline, we won't accept the project. It's the ethical thing to do.
The Virtual Secretary has provided remote secretary and administrative and marketing services for small businesses and busy entrepreneurs since 2001. We are located in North Dallas.
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