Secretary Responsibilities
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Secretary Responsibilities
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Felix Okorie
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According to research conducted by various recruiting agencies, the secretary profession is one of those associated with the highest number of excessive hours and the need to adapt to the work schedule of the management. Today we shall find out all the information about responsibilities and duties of a secretary and full job description!
This term is derived from the Latin "secret," so-called proxies in ancient Rome. And then, and later (at the royal courts), these were exclusively men, who sometimes managed very cleverly to get to power.
The first secretaries can be considered clerks and chroniclers - they recorded royal decrees and orders, chronicled current events, were responsible for maintaining correspondence. Over time, the powers of the secretary have expanded significantly, and today they can perform a variety of functions. Thus, the need arose for specialists of narrow specialization, as a result of which the profession of assistant secretary, clerk, secretary-translator and office manager appeared.
The secretary is called the faithful assistant and the right hand of the chief and for a good reason. The duties of the secretary of the CEO include ensuring effective management and administrative activities. The secretary of the top manager is engaged in the preparation and execution of business papers and documents, helps the director in affairs, solves many organizational issues.
The position of assistant secretary can also be considered representative, as she is the face of the company. She welcomes guests, answers calls and letters. Such work requires high concentration, communication, and organization. For this reason, the profession of a secretary can offer great promise - in the future. A specialist can become an office manager, and then one of the directors or top managers.
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The position of executive secretary is necessary for almost every company that has an office for clients and visitors. It can be both large enterprises and small business organizations.
This may be the holder of any higher education, which has passed the courses of secretaries or assistants or received training directly at the workplace. As a rule, employers do not impose special requirements on the applicant’s specialty but emphasize that the applicant has the necessary personal qualities and can perform his/her duties at the proper level.
These are the general functions of a secretary:
Duties of a secretary in an office can differ in certain cases. Though the secretary should be always benevolent, organized, emotionally stable. An important advantage in employment is a pleasant appearance. The ability to listen and hear and are very important qualities.
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Sample Secretary Job Description
Responsibilities and duties of a secretary - full job description Legit.ng
Secretary Job Description: Responsibilities , Skills and Qualifications
Secretary job description template | Workable | Responsibilities
Secretary duties and responsibilities | Indeed.com
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Performs a variety of clerical and secretarial duties in a
department or work unit for one person or for all or part of the
work unit staff. Typical duties include sorting and opening mail,
typing, word processing, maintaining files or records and answering
the phone. Incumbents work under direct supervision, receive
specific instructions on new or unfamiliar tasks and have limited
exposure to confidential information. Work is usually checked for
accuracy.
This is
first in a series of four classifications. It is distinguished from
Secretary Administrative in that Secretaries use limited discretion
while the Secretary Administrative classification exercises more
judgment and independence in performance of duties. A Secretary
performs many of the same type and level of duties as an Office
Assistant, but is distinguished by the variety of job duties.
Secretaries regularly perform the full range of tasks, while Office
Assistants are typically assigned specific functions of less
variety, but have a larger volume of these duties. Incumbents may be
assigned to an office such as medical, scientific or legal which may
require use and familiarity of specialized terms or practices.
One
year of secretarial/clerical experience; OR, Certificate in
Secretarial Science; OR, Any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
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