Sample email to request a meeting

Dear Representative/Senator ____,

My name is [your name], and I am a constituent of [Representative/Senator ____] from [your city, state].

(If applicable) I recently traveled to Cuba as part of a U.S. delegation, where I witnessed firsthand the severe conditions people are facing on the island, including shortages of basic goods, medicine, fuel, and prolonged blackouts.

I am writing to request a meeting on April 14 as part of a national Advocacy Day focused on U.S. policy toward Cuba.

I am specifically asking [Representative/Senator ____] to support:

• S.J.Res. 124 (Senate)
• H.J.Res. 153 (House)

These War Powers Resolutions would prohibit unauthorized U.S. military action against Cuba, including the imposition of a naval blockade or other use of force without explicit approval from Congress.

During the meeting, I would like to discuss why preventing escalation is essential, and why U.S. policy toward Cuba should move away from coercion and toward diplomacy and engagement. Also, I hope to share what I’ve learned about conditions on the island, the real impact of U.S. policy on everyday Cubans, and why urgent action is needed.

Thank you for your time and consideration. I look forward to the opportunity to meet.

Best,

[Your name]