SJD HFPP Incident Reporting Template

Copy and paste, fill up the necessary info, then share it in the run chat group. Please tag the project staff

Short Update Template (Share this as soon as you are able to, even when the incident is still unfolding. Update and resend as the situation develops):

🚨 *INCIDENT UPDATE — SJD*

Programme:

Series/Session:

Date & Time of incident:

Location:

Trainer:

Nature: [unwell/injury / dispute / venue / other]

What happened:

Who affected (Full Name, Mobile Number):

Emergency Contact Full Name and Mobile Number:

Class stopped? [Y/N]

Ambulance called? [Y/N]

Actions taken:

STATUS: [ongoing / resolved]

— resend with updates as situation develops —

Full Report Template (Lead Trainer to fill in as completely as possible as soon as the situation resolves or stabilises):

📋 *INCIDENT REPORT — SJD (FULL)*

Programme:

Series No.:

Partner / CC:

GRC:

Date:

Session timing:

Location:

Trainer name & role:

Vendor: SJ Defence Services

— INCIDENT —

Time of incident:

Nature: [unwell/injury / dispute / venue / trainer behaviour / trainer performance / damage to inventory / other]

Title: (e.g. "Participant fall during warm-up at Tampines CC")

What happened (in sequence):

— SCALE —

No. of individuals affected:

Class stopped or continued:

How long was programme affected:

— PARTICIPANT DETAILS —

Full name (as per NRIC):

Age:

Mobile:

Emergency contact (name + number + relationship):

— RESPONSE —

Ambulance called? [Y/N]

→ If yes, time called / time arrived:

Other authorities contacted? [Y/N — specify]:

Next of kin notified? [Y/N — by whom / time]:

Actions taken (step by step):

Current status of participant / situation:

— ADDITIONAL —

Witnesses (name/role only):

Photos taken? [Y/N — attach if yes]

Other notes for SJD ops: