Real Estate Operations Coordinator

Company: Fostr

Fostr Overview
Fostr specializes in connecting growing businesses with highly skilled freelancers from global talent pools, offering flexible and reliable support for a wide range of operational needs. The company leverages a trusted network of professionals to ensure that each client’s requirements are met with care and consistency. Fostr focuses on building long-term relationships between clients and freelancers, emphasizing quality, accountability, and strong communication. As a partner to modern businesses, Fostr creates opportunities for talent to work remotely while contributing to clients’ growth and efficiency.
Role Overview
The client is a part of a high-performing real estate team. This role supports the backend operations needed to scale, with a focus on transaction coordination, deadlines, client follow-up support, listing preparation, data management, and real estate research.
Location & Schedule
This person should be comfortable working virtually, communicating through text, email, and Slack, and maintaining a reliable schedule with meaningful overlap with U.S. Eastern Time.
Core Responsibilities
* Support the management of 7-12 active listings.
* Create market analyses, comparable property reports, and research materials for active clients and prospects.
* Send daily property links, collections, and search updates to clients based on agent instructions.
* Gather listing information and organize materials needed for MLS input; assist with MLS/listing data entry where permitted and approved.
* Run transaction coordination from contract to close, including deadline tracking, document collection, signature follow-up, and status updates.
* Maintain Google Calendar with transaction due dates, inspection deadlines, HOA deadlines, application deadlines, and closing-related reminders.
* Communicate with lenders, inspectors, title/escrow contacts, HOA/condo associations, and other transaction partners.
* Collect HOA documents, check assessments, and prepare client application packets.
* Draft offers, forms, and transaction documents for agent review and approval.
* Maintain spreadsheets for closed clients, birthdays, holidays, special events, follow-up dates, and referral opportunities.
* Create farm-area maps, address lists, cold-call lists, labels, and mailing lists to support business development.
Qualifications
* 4+ years of experience as a real estate assistant, transaction coordinator, or operations assistant.
* Strong written English and professional communication skills.
* Experience managing calendars, deadlines, spreadsheets, file systems, and recurring processes.
* Reliable internet connection, strong availability, and ability to handle confidential client and transaction information.
* Comfortable working behind the scenes with limited direct client interaction.
Skills & Tools
* Google Workspace: Gmail, Google Calendar, Google Meet, and Gemini.
* Microsoft Office: Excel, Word, and PowerPoint.
* Slack for team communication and daily updates.
* OneDrive or Dropbox for document organization and file management.
* Basic Canva or similar design ability for flyers, labels, and simple marketing materials.
* Comfort learning internal technology, Total Brokerage, MLS-related workflows, and other proprietary systems with training.

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