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Private archives encompass the archives of non-public organisations including businesses, charities, religious bodies and private individuals. For example:
Individuals can be owners who have acquired papers by inheritance, as a gift, through collecting activity or have accumulated personal papers in the pursuit of a career or profession. They may be the current owners of historic collections of family, estate or other papers.
As part of our archival leadership and in carrying out the functions of the Historical Manuscript Commission, we offer impartial, confidential and free advice on the long-term care of private records, particularly:
For more information, please contact Archive Sector Development.
Charity archives support and development plan
Our charity archives support and development plan will build on and complement the work of the Charity Archivists and Records Managers Group (CHARM), the Archiving the Mixed Economy of Welfare project, and other initiatives. We are currently seeking to create a steering group that will work with us to develop this programme of support for charity archives.
Retention and transfer management framework
This retention and transfer management framework is designed to support recordkeeping for the charity and voluntary sector. Charities and voluntary organisations play a significant role within our society, representing a variety of aspects of daily life.
Archivists and Records Managers share a common interest in managing the records lifecycle and this framework unites approaches to records retention from archival and records management. The framework provides tools that both professions can use to manage each stage of the records lifecycle, as well as model rules for the retention of records.
Before reading the framework, please first read the special notice about documents relevant to the Independent Inquiry into Child Sexual Abuse (IICSA).
Owners or custodians of archival collections occasionally deposit their papers with record repositories instead of transferring them permanently.
We offer impartial advice to owners and custodians holding all types of manuscript records on where and how to deposit their collections in the United Kingdom. For advice on records in your custody that you wish to deposit, please contact Archives Sector Development .
Surveys of historical records are a way of gathering information about the range and extent of archival collections on a common theme. They provide important additional information on records not otherwise listed in the National Register of Archives or other central sources of information.
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Using the Archive Holdings Research For members of the public About us Toggle Search Show navigation
The private archives include archive materials of non-state origin. These documents come from private record-keepers, such as members of the public, families, associations, political parties and businesses.
Main Division D primarily holds archival materials of non-state origin, including personal bequests, family archives and club, association and company archives. The individual sections include certain other categories of archival materials (e.g. the bequests section contains some lifetime bequests and the associations, companies and parties section also holds archives from foundations and associations). Please consult the additional information in the online inventory.
Main Division D in the archival tectonics in the online inventory
The State Archive may accept and preserve documents of non-state origin that are worth archiving provided the documents are of significance to the history of the Canton of Bern. If the State Archive receives an enquiry about this, in a first step it establishes whether the documents offered are potentially of interest. If this is the case, the documents are inspected and assessed with regard to their archival value. If it is decided to accept the documents, they must be put roughly into order and recorded in an inventory.
If the documents are of lasting value, the conditions for acceptance are regulated in an agreement. The State Archive only accepts documents of non-state origin that are of archival value as a gift (no deposits, i.e. long-term loans, no purchases of archival materials) and makes them available to the public. This means that all rights to the archival materials are assigned to the State Archive. The rules on inspecting archival materials are set out in the cantonal legislation.

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There are many varieties of archives, and the types of materials they collect differ as well. Defining your research topic and knowing what sorts of materials you are looking for will help you determine the appropriate institutions to contact. Here is a brief overview of repository types:
Examples: Stanford University Archives, Mount Holyoke College Archives.
Examples: Ford Motor Company Archives, Kraft Foods Archives.
Examples: The National Archives and Records Administration (NARA), the Franklin D. Roosevelt Presidential Library and Museum, the New York State Archives, City of Boston Archives.
Examples: The Wisconsin Historical Society, the National Railway Historical Society, the San Fernando Valley Historical Society.
Examples: The Metropolitan Museum of Art, Smithsonian National Air and Space Museum.
Examples: United Methodist Church Archives, American Jewish Archives.
Examples: Special Collections Research Center at the University of Chicago, American Philosophical Society Library.
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