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The deadline for submitting all post-submission materials, including preliminary data, will be 30 days before the study section meeting. Because applications for emergency competitive revisions and urgent competitive revisions undergo expedited review, post-submission materials will not be accepted for those applications.

Individual Fellowships (F-Series) and Individual Career Development Awards (K-series)
In addition to the materials for All Applications listed above, news (since the F or K application was submitted) of:

Applications submitted to Requests for Applications (RFAs): the same post-submission materials as other applications (see "All Applications" above), for all due dates in the RFA.

Conference grants (R13, U13): a one-page explanation of all speakers who accepted invitations to participate in the proposed conference after the application was submitted, plus a one-page explanation of all speakers who declined such invitations after the application was submitted. Alternatively, the PD/PI may consider submitting a one-page explanation for each plenary slot on the agenda.

Instructions for Submitting Post-Submission/Materials Other Than Citations and Videos: All post-submission materials (other than citations and videos) must conform to NIH/AHRQ/NIOSH policies on font size, margins, and paper size as referenced in the applicable application instructions. Any specified formats (e.g., budgets, biographical sketches) and page limits referenced in the applicable application instructions apply.
If post-submission material is not required on a specific format page and/or does not have a specified page limit, each explanation, letter, etc. is limited to one page. The only exception is that lists of publications for Training Grant applications may be up to three pages in length.
Preprints and Other Interim Research Products are not accepted as post-submission materials because they do not represent unforeseen events. Missing or corrected materials cannot be submitted after the application due date unless submission of that material is specifically listed in this Notice (below) as allowable post-submission material(s). Materials resulting from change of institution, or change of PD/PI, that occurs between application submission and peer review must be sent to the SRO managing the review with a cc: to the Division of Receipt and Referral ( csrdrr@mail.nih.gov ); after review materials should be sent to the Grants Management Specialist (GMS) listed in eRA Commons for that application.
Post-submission materials must be received by the Scientific Review Officer (SRO)
no later than 30 calendar days prior to the peer review meeting . Post-submission materials will not be accepted after this time, unless specifically allowed in the FOA for which the application was submitted or in a special Guide Notice.
Post-submission materials require concurrence from the Authorized Organization Representative (AOR) of the applicant organization (HS SPPO). Although the post-submission materials may originate from the PD/PI, Contact PD/PI, or organizational officials, the AOR (HS SPPO) must send the materials directly to the SRO or must send his/her concurrence to the PD/PI who will forward the materials and concurrence to the SRO. A communication from the PD/PI only or with a "cc" to the AOR (HS SPPO) will not be accepted.
Post-submission materials (other than citations and videos) can only be submitted as a PDF attachment. The SRO is responsible for uploading acceptable materials into the official electronic grant file maintained in the eRA Commons. The PD/PI can check his/her application via the Commons to see these materials in the section titled "Additions for Review". This procedure provides the information to reviewers in a secure manner.

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Post-submission materials are those submitted after submission of the grant application but prior to initial peer review. They are not intended to correct oversights or errors discovered after submission of the application, but rather allow applicants the opportunity to respond to unforeseen events. NIH's updated policy on post-submission materials ( NOT-OD-19-083 ) is
effective for applications submitted for due dates on or after May 25, 2019 .

Allowable Post-Submission Materials for All Applications
COVID-19 Pandemic and Special Exception to the NIH/AHRQ/NIOSH Post-Submission Material Policy During the COVID-19 Pandemic: May 2022 Council Per NOT-OD-21-179 , applications submitted for the May 2022 Council (beginning with applications submitted for the September 25, 2021 due date for Spring 2022 review meetings), the NIH, AHRQ, and NIOSH will accept a one-page update with preliminary data as post-submission materials for applications submitted under all activity codes, ONLY if the Funding Opportunity Announcement (FOA) used for submission allowed preliminary data in the application. One page of preliminary data will be accepted for single component applications or for each component of a multi-component application.

Additional Materials for Certain Applications Institutional Training and Training-related Grants (e.g., T32, T34, T35, T90, TU2, T15, D43, K12, KM1, UR2). In addition to the materials for All Applications above, allowable post-submission materials after submission of Institutional Training and Training-related grants include:

Department of Health
and Human Services (HHS)
NIH... Turning Discovery Into Health ®
Key Dates
Release Date : February 15, 2019
Implementation Date : Applications submitted for due dates on or after May 25, 2019
NOT-OD-22-113 - Extending the Special Exception to the NIH/AHRQ/NIOSH Post-Submission Material Policy During the COVID-19 Pandemic: January 2023 Councils.
RFA-AT-22-006 - NIH-DOD-VA Pain Management Collaboratory Pragmatic and/or Implementation Science Demonstration Projects ((UG3/UH3) Clinical Trial Required)
PA-22-051 - AHRQ Mentored Career Enhancement Awards for Established Investigators in Patient-Centered Outcome Research (K18)
PA-22-050 - AHRQ Patient-Centered Outcomes Research (PCOR) Mentored Clinical Scientist Career Development Award (K08)
PA-22-049 - AHRQ Patient-Centered Outcomes Research (PCOR) Mentored Research Scientist Career Development Award (K01)
October 21, 2021 - Large Research Projects for Combating Antibiotic-Resistant Bacteria (CARB) (R01). See Announcement PA-22-047
October 21, 2021 - Large Health Services Research Demonstration and Dissemination Projects for Combating Antibiotic-Resistant Bacteria (CARB)(R18). See Announcement PA-22-048
Issued by
National Institutes of Health ( NIH )
Agency for Healthcare Research and Quality ( AHRQ )
National Institute for Occupational Safety and Health ( NIOSH )
This Notice updates and clarifies the NIH, AHRQ, and NIOSH policy for post-submission materials for applications submitted for due dates on or after May 25, 2019. Post-submission materials are those submitted after submission of the grant application but prior to initial peer review. They are not intended to correct oversights or errors discovered after submission of the application, but rather allow applicants the opportunity to respond to unforeseen events.
For applications for Training Grant (T series) applications submitted for due dates on or after May 25, 2019, a list of publications up to three pages in length will be accepted as post-submission materials. This replaces the former one-page limit for the post-submission publication list.
This Notice also provides the following clarifications:
The information below was published previously and has NOT changed. Other types of post-submission materials not listed below are not likely to be accepted.
Allowable Post-Submission Materials for All Applications
Eligible patents must be publicly available on the United States Patent and Trademark Office website ( United States Patent and Trademark Office ). Citations of foreign patents are also acceptable, so long as the granted patent number and date when the patent was granted are provided, and the issued patent is publicly available and accessible in English.
A citation of a patent must include the names of the inventors, patent title, issued patent number (including country designation, e.g, US for USA), filing date, and the date the patent was issued:
Smith, Samuel S., and John J. Jones. Method of citing issued patents. US Patent #,###,###, filed December 31, 2015, and issued December 27, 2016.
Copies of patent applications or patents, or any other materials related to a patent application or granted patent will not be accepted as post-submission materials, unless specified in the Funding Opportunity Announcement (FOA) for which the application was submitted or in a special Guide Notice.
Citations should be sent to the Scientific Review Officer by secure e-mail or as a PDF. They must also meet the other requirements outlined at the end of this Notice, including concurrence from the Authorized Organization Representative (AOR).
Additional Materials for Certain Applications
Institutional Training and Training-related Grants (e.g., T32, T34, T35, T90, TU2, T15, D43, K12, KM1, UR2)
In addition to the materials for All Applications above, allowable post-submission materials after submission of Institutional Training and Training-related grants include:

Individual Fellowships (F-Series) and Individual Career Development Awards (K-series)
In addition to the materials for All Applications listed above, news (since the F or K application was submitted) of:
Applications submitted to Requests for Applications (RFAs): the same post-submission materials as other applications (see "All Applications" above), for all due dates in the RFA.
Conference grants (R13, U13): a one-page explanation of all speakers who accepted invitations to participate in the proposed conference after the application was submitted, plus a one-page explanation of all speakers who declined such invitations after the application was submitted.
Alternatively, the PD/PI may consider submitting a one-page explanation for each plenary slot on the agenda.
Instructions for Submitting Post-Submission MaterialsOther Than Citations and Videos
All post-submission materials (other than citations and videos) must conform to NIH/AHRQ/NIOSH policies on font size, margins, and paper size as referenced in the applicable application instructions. Any specified formats (e.g., budgets, biographical sketches) and page limits referenced in the applicable application instructions apply.
If post-submission material is not required on a specific format page and/or does not have a specified page limit, each explanation, letter, etc. is limited to one page. The only exception is that lists of publications for Training Grant applications may be up to three pages in length.
Deadlines
Post-submission materials must be received by the Scientific Review Officer (SRO) no later than 30 calendar days prior to the peer review meeting. Post-submission materials will not be accepted after this time, unless specifically allowed in the FOA for which the application was submitted or in a special Guide Notice.

AOR concurrence
Post-submission materials require concurrence from the Authorized Organization Representative (AOR) of the applicant organization. Although the post-submission materials may originate from the PD/PI, Contact PD/PI, or organizational officials, the AOR must send the materials directly to the SRO or must send his/her concurrence to the PD/PI who will forward the materials and concurrence to the SRO. A communication from the PD/PI only or with a "cc" to the AOR will not be accepted.
Format instructions
Post-submission materials (other than citations and videos) can only be submitted as a PDF attachment. The SRO is responsible for uploading acceptable materials into the official electronic grant file maintained in the eRA Commons. The PD/PI can check his/her application via the Commons to see these materials in the section titled "Additions for Review". This procedure provides the information to reviewers in a secure manner.
Division of Receipt and Referral
Center for Scientific Review (CSR)
National Institutes of Health
Telephone: 301-435-0715
Email: csrdrr@mail.nih.gov
Sally A. Amero, Ph.D.
NIH Review Policy Officer
ReviewPolicyOfficer@mail.nih.gov
Lisa Scott-Morring, MS, MSHS, CRA
Agency for Healthcare Research and Quality
Telephone: 301-427-1555
Email: Lisa.Scott-Morring@ahrq.hhs.gov
Note: For help accessing PDF, RTF, MS Word, Excel, PowerPoint, Audio or Video files, see Help Downloading Files .

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