Pay A Credit Card Bill Using QuickBooks

QuickBooks Online: Just How To Record and Process Charge Card Payments

There are a variety of techniques to record or process credit cards payment such that it will show up in your QuickBooks Online. This article will discuss using Sales Receipt, Receive Payment and Bank Deposit to record customer payments. It will also discuss how payments received from customers utilizing the Intuit Payment Network service can get entered into QuickBooks Online.

Process a Credit Card Payment through the Sales Receipt Option

A sales receipt is beneficial when there is no invoice for the customer in QuickBooks and you also do not want to generate one.

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Choose "+" icon > Sales Receipt.

Go into the name of this Customer.

Enter the Payment Method. If the customer is paying by charge card, a choice to Enter Credit Card Details will pop up. Click this to enter the customer's bank card information.

Decide to either Deposit to your bank checking account directly or to Undeposited funds, that may put the payment within the Bank Deposit screen to be recorded as a deposit later.

Fill in the facts for the sale including Product/Service, Quantity, Rate and Amount.

Click Save

Process a Credit Card Payment through the Receive Payment Option

Choose "+" icon > Receive Payment.

Go into the name associated with Customer.

Enter the Amount, Payment Method, and the Reference #. If recording a payment by ACH or any other direct method you can easily choose + Add New from the drop-down. Create a name for the technique (ACH, Transfer, etc).

Make sure the best invoice you want to apply the payment to is checked within the Outstanding Transactions window. You can alter which invoices are checked if necessary.

Choose to either Deposit to your bank account directly or to Undeposited funds, which will put it when you look at the Bank Deposit screen to be recorded as a deposit later.

Click Save.

Recording a Deposit of Entries in Undeposited Funds

Choose "+" icon > Bank Deposit.

Select the bank the deposit was delivered to.

Within the Select Existing Payments section, put a checkmark next to the payments that you want to group together as one deposit.

Make sure the total is correct.

If additional funds were combined with funds from Undeposited Funds, record the additional items in Add New Deposits. You will need the Received From, Account, Payment Method and Amount.

Once the Total matches the actual quantity of the deposit that decided to go to the financial institution, click Save.

Partial Payments

Even if an individual only pays part of their balance owed, QuickBooks Online could keep an eye on the open balance due on each invoice. You can see what is owed by each customer individually by clicking on the consumer Name from the Customer List. Open a certain invoice by clicking on it and looking at the Balance Due line near the utmost effective right regarding the page.

Additionally, you can observe all of your open invoices with their current balances by running the client Balance Detail report through the Reports menu.

Joint Payments

When you have a situation where one payment should be applied to invoices recorded under two different customers, you can easily book the payment in the following manner:

Choose "+" icon > Receive Payment.

Enter the name associated with the first Customer.

Go into the Amount, Payment Method, and also the Reference #. Ensure you note the check number within the Reference # field.

Make an entry within the Memo field that this payment is roofed with payment from another customer.

Make sure that the best invoice is checked. You can transform which invoice is checked if required.

Choose to Deposit To: Undeposited funds, that may put it in the Deposits screen to batch with the other payment.

Click on Save.

Repeat these steps for the second customer's invoice. Ensure that the check number is the same because the first customer. Next, group the payments so they show as one deposit regarding the register:

Choose "+" icon > Bank Deposit.

When you look at the Select Existing Payments section, put a checkmark beside the payments that you would like to group together.

Make sure the total is correct.

Click Save.

Intuit Payment Network

If you are using the Intuit Payment Network (IPN) to invoice customers with a pay now link, QuickBooks Online will automatically update as soon as the payment is received. As an example: you email your customer an invoice for $20. Your customer responds with an on-line payment for $20 from a bank account. Some tips about what can happen in QuickBooks Online:

A Receive Payment transaction for $20 will likely to be recorded and automatically placed on the invoice. "IPN" will show up when you look at the Payment method field.

A deposit for $19.50 can look when you look at the banking account you define. Your customer pays no fees to send you an on-line payment.

The $.50 flat rate that Intuit Payment Network costs for payments received from bank accounts is coded towards the account Bank Charges.

Note: Sometimes the Receive Payment transaction additionally the deposit transaction are entered in QuickBooks Online on different days.

The main benefit of having transactions automatically entered for you if you use the IPN is truly nice. Not only will you save yourself time however your customers as well. They will appreciate the convenience of being in a position to pay you electronically.

Pay A Credit Card Bill Using QuickBooks

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