Office 365 - The Seven Procedures for a Efficient Migration
To ensure the success of the Office 365 migration project, you should ensure you attain the following objectives:
No info is lost during the transition process;
No system downtime - your business still should operate; and
It's done quickly and cost-effectively.
Quite simply, an Office 365 migration that is stress-free! These objectives can be achieved by following these 7 steps:
1. Review your current email system
Should you be like many people, the reason for migrating to Office 365 is really because you want to move your email towards the cloud. Accordingly, you need to start by collating the technical information on your present email server and run an audit claim that identifies all of the active users and groups plus the size email addresses boxes.
2. Review your current Microsoft licensing status
Office 365 has number of technical prerequisites you will want to know about before you decide to migrate. Usually the one that catches people out is that Windows 7 and Office 2003 are certainly not supported. Along with ensuring your operating system and browser will work with Office 365, you'll want to take stock of the versions and licenses from the 'microsoft office' software you already have. Similar to organisations, maybe you are employing a blend of Microsoft 'office' versions, which can be okay - however it is imperative that you know what you have currently to help you make a good decision on which blend of Office 365 plans might be best designed for your organization.
3. Review of your current data storage locations and size
Office 365 offers two main locations for your storing of the data - Microsoft OneDrive and SharePoint. So as to make the best decision on what far better to store crucial computer data as soon as you migrate to Office 365, it is important to review and record the locations and sized your computer data.
4. Select the top combination of Office 365 plans
You're now on the point where you have facts about your email system, you've got a detailed report on your existing Microsoft licensing and you also know how much data you need to migrate. Congratulations - now you are on the point which you could assess the different Office 365 business and enterprise plans and choose which of them are best for your small business. Observe that Microsoft are now allowing Office 365 promises to be mixed and matched that is nice thing about it for all businesses small and large. It means you can improve your existing investment in recent versions of Ms office as well as appeal to the different requirements your employees may have, according to their roles.
5. Technical preparation for the Office 365 migration
It's now time to get all of your ducks in a row and that means collating each of the technical details you will require to conduct an even migration. By way of example, the last thing you must do is start your Office 365 migration and after that find out you do not possess the right account to improve your website record. An important part of this would be to update all computer software for the minimum specification and also consider whether you wish to customize the design of your email groups and exactly how you structure important computer data.
6. Perform work 365 migration
The big day is now and time and energy to start work 365 migration. This can be the critical step, though the lead-up work all done, you should feel certain if the procedure go smoothly. Usually the email system information is migrated more than a weekend to attenuate the impact on the internet performance and also to reduce the influence on normal business operations.
7. Perform post-migration cleanup
Using the actual migration complete, there are still a number of clean-up tasks to complete ahead of the project could be deemed a success. The amount and kinds of tasks will differ for each and every migration however a common example could be the decommissioning of the existing Exchange software from your server. This not only reclaims disk space, but it will could also increase the performance of your respective server and ensure that your server runs reliably in the years ahead.
Is often a DIY Office 365 Migration a Good Idea?
As you can see these seven steps collectively require considerable expertise in your existing systems as well as a good knowledge of any office 365 platform. There are many of third-party software tools which you can use to help in this method - the tricky part is to know which ones are of value. Additionally you have to consider be it worth using internal staff to master and perform one-off multi-step project.
It could be the 6 ways to assure your small business of an successful Office 365 migration is to use the help of a Microsoft Partner containing Office 365 certifications and real-world expertise in performing Office 365 migrations.
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