Office 365 - The 7 Tips for a Productive Migration
To ensure the success of the Office 365 migration project, you'll want to be sure to reach the following objectives:
No data is lost through the transition process;
No system downtime - your company still should operate; and
It's done quickly and cost-effectively.
Put simply, a workplace 365 migration which is stress-free! These objectives can be achieved using these 7 steps:
1. Take a look at current email system
If you are like many individuals, the main reason for migrating to Office 365 is simply because you want to move your email for the cloud. Accordingly, it's important to start by collating the technical precisely your overall email server and run an audit claim that identifies all of the active users and groups plus the size of email addresses boxes.
2. Review of your current Microsoft licensing status
Office 365 has number of technical prerequisites you need to know about when you migrate. One that catches people out is Windows XP and Office 2003 are certainly not supported. And also ensuring your os and browser will continue to work with Office 365, it's also important to take stock of the versions and licenses of the 'microsoft office' software you have. Like the majority of organisations, maybe you are utilizing a blend of Ms office versions, which is all right - but it's crucial that you determine what you've currently to enable you to make the right decision which blend of Office 365 plans would be best fitted to your small business.
3. Research your current data storage locations and size
Office 365 offers two main locations to the storing of your respective data - Microsoft OneDrive and SharePoint. To help make a knowledgeable decision on how advisable to store important computer data as soon as you migrate to Office 365, it's essential to review and record the locations and size your computer data.
4. Select the most effective combination of Office 365 plans
Now you are with the point in places you have info on your email system, there is a detailed report on your existing Microsoft licensing and you discover how much data you will need to migrate. Congratulations - now you are at the point which you could look at the different Office 365 business and enterprise plans and choose which ones are ideal for your company. Note that Microsoft now allow Office 365 promises to be mixed and matched which is fantastic news for all businesses small and large. It indicates it is possible to incresase your existing acquisition of recent versions of Microsoft 'office' as well as look after the several requirements your employees might have, depending on their roles.
5. Technical preparation on your Office 365 migration
It's now time for it to get all of your ducks uninterruptedly knowning that means collating each of the technical details you'll need to conduct an easy migration. As an example, the very last thing you must do is start your workplace 365 migration and after that learn you do not have the right account information to improve your website record. An important part of this task would be to update all software for the minimum specification and in addition consider regardless of whether you desire to alter the kind of your email groups and how you structure crucial computer data.
6. Perform your Office 365 migration
The large day is here and time for it to start your Office 365 migration. This is the critical step, though the lead-up work finished, you should feel confident that the process go smoothly. Most of the email system information is migrated over a weekend to attenuate the outcome on the internet performance and to lessen the affect normal business operations.
7. Perform a post-migration cleanup
Using the actual migration complete, you may still find numerous clean-up tasks to complete before the project can be deemed successful. The quantity and types of tasks will differ for every migration however a common example may be the decommissioning from the existing Exchange software from the server. This not only reclaims disk space, but it'll could also increase the performance of your server and make sure that the server runs reliably to come.
Is often a DIY Office 365 Migration recommended?
As you can tell these seven steps collectively require considerable familiarity with your overall systems in addition to a good idea of work 365 platform. There are a variety of third-party software programs which you can use to help in this technique - the tricky part is always to know which ones are of value. Furthermore you should contemplate whether it's worth using internal staff to master and execute a one-off multi-step project.
It may well be the best way to assure your company of the successful Office 365 migration is by using the expertise of a Microsoft Partner that has Office 365 certifications and real-world experience in performing Office 365 migrations.
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