Job Secretary

Job Secretary

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Secretary: Job Duties, Career Outlook, and Education Requirements

Administrative Secretary or Assistant
Research what it takes to become a secretary. Learn about secretary education requirements, salary, secretary duties, and job outlook to see if this is the right career for you.
Secretaries manage the clerical work in offices for a wide range of businesses and organizations. You'll need to be able to schedule appointments; manage files, data, and correspondence; and do basic bookkeeping. You'll also perform other tasks needed to support the work of supervisors and staff. Secretaries need to be well-organized and have good communication skills, as well as some computer skills.

The following chart gives you an overview of what you need to become a secretary

Source: *U.S. Bureau of Labor Statistics

Secretaries perform many clerical and administrative duties that are necessary to run an organization efficiently. Your secretarial duties will vary according to your specific job title. For example, as an executive secretary, you'd perform few clerical duties and instead, focus on supporting high-level executives, supervising office staff, conducting research, and arranging meetings. If you become a medical secretary, you'll create medical histories for patients and transcribe medical reports. As a legal secretary, you'd prepare legal documentation such as subpoenas and motions.

In general, secretaries perform duties such as:

According to the U.S. Bureau of Labor Statistics (BLS), employment of secretaries and administrative assistants was projected to decline 7% between 2020 and 2030. This is due to the emergence of technologies that enable staff to manage and handle their own documents, without needing secretarial assistance.

Employment of medical secretaries , however, is expected to grow 11% between 2020 and 2030. This is much faster than the average growth of all occupations, and is due to the aging baby boomer population and their need for medical services. Medical secretaries will thus be required to handle much of a medical facility's administrative paperwork, such as billing and insurance.

A degree is not mandatory for this profession, as high school diplomas are considered to be the minimum educational requirement. However, you may want to consider enrolling in a formal training program. Most organizations prefer to hire employees who have completed 1- or 2-year office administration programs at vocational schools or community colleges. These programs typically result in certificates or associate's degrees. You might receive instruction in areas such as bookkeeping, Windows applications, Word, Excel, administrative office procedures, and written communications. However, for some secretarial specialties, such as medical or legal, you may need to complete a more specialized training program.

If you do not complete a formal training program, your employer may provide on-the-job training. Some temporary employment agencies may also offer training. After training, you can apply for certification through the International Association of Administrative Professionals, or, if you are a legal secretary, the National Association of Legal Secretaries (NALS), Inc. Certifying organizations may offer different levels of certification, which can be earned by passing examinations and meeting other requirements. As a secretary, you may need to participate in continuing education to keep up with changes in office automation, new technologies, and software programs.

People who have good organizational, math, and computer skills may also become bookkeeping clerks, with only some postsecondary education required. These professionals produce and check financial records. Another career that requires only a high school diploma is that of information clerks. Information clerks maintain records and collect data in many industries, including healthcare and hospitality.
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High school diploma Postsecondary training and certificate for some jobs Bachelor's degree for executive secretary positions
Office administration, secretarial science
Certified Administrative Professional (CAP) certification voluntary, but helpful
Clerical skills, organizational skills, computer skills, communication skills
-7% for all secretaries and administrative assistants; 11% for medical secretaries*
$40,420 (secretaries and administrative assistants, except legal, medical, and executive)*

Learn about the key requirements, duties, responsibilities, and skills that should be in a secretary job description.
Top 5 secretary interview questions with detailed tips for both hiring managers and candidates.
Learn about the key requirements, duties, responsibilities, and skills that should be in an executive secretary job description.
Top 5 executive secretary interview questions with detailed tips for both hiring managers and candidates.
Learn about the key requirements, duties, responsibilities, and skills that should be in an administrative secretary job description.
Top 5 administrative secretary interview questions with detailed tips for both hiring managers and candidates.

Send Jobs to 100+ Job Boards with One Submission
Also known as an administrative assistant, secretaries are responsible for performing administrative tasks in an office.
Send jobs to 100+ job boards with one submission
We are looking for an organized secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, and scheduling meetings.
To be successful as a secretary, you must be able to multitask. A good secretary has excellent interpersonal skills as well as administrative experience.

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