Executive Assistant

Company: iConsultera

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a fully remote environment. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining confidentiality. You will play a key role in ensuring the executive team's daily operations run smoothly by managing schedules, coordinating meetings, handling communications, and supporting special projects.
Key Responsibilities
* Manage executive calendars, appointments, and travel arrangements.
* Coordinate virtual meetings, prepare agendas, and record meeting notes.
* Screen and prioritize emails, phone calls, and other communications.
* Prepare reports, presentations, spreadsheets, and other business documents.
* Organize and maintain digital files, records, and confidential information.
* Coordinate cross-functional meetings and communicate with internal and external stakeholders.
* Track project deadlines and follow up on action items.
* Assist with expense reports, invoices, and budget tracking.
* Support event planning, virtual conferences, and executive meetings.
* Conduct research and compile information for business initiatives.
* Handle confidential information with professionalism and discretion.
* Perform other administrative duties as assigned.
Qualifications
* High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
* 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
* Experience supporting senior executives or leadership teams.
* Strong organizational and time management skills.
* Excellent written and verbal communication skills.
* Ability to multitask and prioritize in a fast-paced remote environment.
* High level of professionalism, discretion, and confidentiality.
* Strong attention to detail and problem-solving abilities.
Preferred Qualifications
* Experience working in a remote or hybrid environment.
* Familiarity with project coordination and office management.
* Experience supporting executives in technology, healthcare, finance, or professional services industries.
* Knowledge of basic bookkeeping or expense management.

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