Executive Assistant

Company: TLNT

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.
A leading real estate brokerage and development services provider seeks a highly organized and proactive Executive Assistant to join their team and help drive their business forward.
As the Executive Assistant, you will provide high-level administrative support to the company executives. The ideal candidate will be a self-starter with excellent organizational skills, the ability to manage multiple priorities, and a keen attention to detail. This role is pivotal in ensuring the smooth operation of the executive office and facilitating communication across the organization. Join a dynamic team dedicated to delivering innovative solutions and exceptional client service.
This is an excellent opportunity to grow your career with a leading US-based company—fully remote.
What You'll Do
* Executive Support
* Manage a busy calendar and scheduling across multiple organizations and networking groups.
* Coordinate meetings, lunches, dinners, and networking events.
* Prioritize appointments and help optimize the founder's schedule.
* Manage email follow-up and inbox organization as directed.
* Relationship Management
* Maintain ongoing communication with approximately 300 professional contacts.
* Send personalized follow-up emails using established templates.
* Track client touchpoints and ensure relationships remain active.
* Assist with networking organizations including ProVisors and other professional associations.
* CRM & Administrative Coordination
* Keep HubSpot updated and organized.
* Coordinate simple HubSpot projects by sourcing freelancers (Fiverr or similar), scheduling interviews, and managing implementation.
* Maintain accurate records, contact lists, and activity tracking.
* Project Coordination
* Act as liaison between the founder and outside vendors, including graphic designers and freelancers.
* Coordinate marketing initiatives, white papers, case studies, and supporting materials.
* Gather assets, organize files, communicate deadlines, and keep projects moving.
* Follow up with internal and external stakeholders to ensure timely completion of tasks.
* General Operations
* Track ongoing projects and action items.
* Help prioritize daily, weekly, and monthly initiatives.
* Anticipate needs before they become urgent.
* Provide general administrative support as business needs evolve.
What You Need
* 3+ years supporting executives, founders, or business owners.
* Exceptional written and verbal English communication.
* Highly organized with outstanding attention to detail.
* Comfortable managing multiple priorities simultaneously.
* Strong critical thinking and problem-solving abilities.
* Self-starter who requires minimal supervision.
* Professional, personable, and relationship-focused.
* Experience with HubSpot or similar CRM preferred.
* Experience coordinating remote teams, vendors, or freelancers is a plus.
Preferred Traits
* We're looking for someone who is:
* Extremely proactive
* Resourceful
* Organized
* Detail-oriented
* Personable and professional
* Comfortable working independently
* Able to think ahead rather than simply complete assigned tasks
* Confident communicating with executives, clients, and vendors
Technology Experience
* Preferred experience with:
* HubSpot
* Google Workspace
* Microsoft Office
* Calendar management tools
* Slack
* Zoom
* Project management software (Asana, ClickUp, Monday.com, or similar)
Salary & Perks
* Competitive Pay: We hire top talent and compensate accordingly.
* This is a full-time, long-term engagement with room to grow
* The position is immediately available and requires entering into an independent contractor agreement with TLNT.
* 100% remote — work from wherever you do your best thinking
* Monday through Friday, 8:00 a.m. to 5:00 p.m. (+/- 1 hour accepted) - PST.
* Additional perks.
Ready to apply?
We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.

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