Executive Assistant

Company: HPO Outsourcing Professionals - Agency

We are seeking a highly organized and detail-oriented Executive Assistant to support daily business operations and administrative functions. The ideal candidate is proactive, tech-savvy, and comfortable working in fast-paced environments while ensuring nothing falls through the cracks. Strong organizational skills and project awareness are essential for success in this role.
Key Responsibilities:
* Manage Admin Activities
* Manage and maintain executive calendars, including scheduling meetings, appointments, and deadlines
* Coordinate meetings and ensure all necessary materials are prepared in advance
* Handle voicemail management and respond or escalate messages as needed
* Assist in coordinating project activities and communications
* Assist with reporting and data tracking
* Support operational and administrative tasks as needed
* Tweak systems already created if need be (never creating from scratch)
Qualifications:
* Bachelor in Business Administration, or related field.
* 5+ years of experience in administrative or executive assistant roles
* Strong organizational and time-management skills.
* Excellent written and verbal communication skills.
* Detail‑oriented, process‑driven
* Ability to work independently and handle sensitive information with confidentiality.
* Comfortable with tools (GHL, Zapier, Calendly, WhatsApp, Notion, Google Suite, Claude, Slack, Zoom, Project Management Tools)
* Use Ai Claude (already set up) to do their work easier and faster
Benefits
▪ Contractor: $1,300 usd monthly
▪ 100% remote full-time collaboration
▪ Schedule Mon - Fri: 9am – 6pm MST
▪ Friendly and professional team
▪ Opportunities for growth and development.
Required:
• Computer/Laptop with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 100MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Battery back up for computer
• Quiet, dedicated workspace at home
PLEASE SUBMIT YOUR RESUME IN ENGLISH

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