Create A Billing Statement In QuickBooks

Simple tips to Set Up Customer Statements in QuickBooks Online

This lesson covers just how to put up customer statements in QuickBooks Online. We’ll show you the way to regulate the level of detail provided and add an aging table into the bottom of one's statement.

We hope you enjoy this tutorial for QuickBooks Online, our best overall pick for small company accounting software. We recommend following along in your QuickBooks account. In the event that you don’t already contribute to QuickBooks, you've got the choice of a 30-day free trial or 50% off for 3 months.

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This lesson is one inside our number of Free QuickBooks Tutorials. You can either watch the video below, go through the step-by-step instructions, or do both. The video was made with a somewhat older type of QuickBooks Online. Even though the process of formatting statements is essentially unchanged, the layout associated with screens are slightly different. The step-by-step instructions are from the most current version of QuickBooks Online.

This lesson is the one within our series of Free QuickBooks Tutorials. You may either watch the video below, read through the step-by-step instructions, or do both. The video was fashioned with a slightly older type of QuickBooks Online. Whilst the process of formatting statements is actually unchanged, the layout associated with screens are slightly different. The step-by-step instructions come from probably the most current form of QuickBooks Online.

The Importance of Setting Up QuickBooks Customer Statements

Statements provide a directory of goods and services sold to your customer during the statement period, grouped by invoice. If an individual pays their invoices promptly, there clearly was probably you should not send a statement. However, for customers which can be slow to pay for, statements are a good option to remind your web visitors of the outstanding invoices.

How to Set Up QuickBooks Customer Statements

Your organization account and settings includes alternatives for your customer statements. Click on the cog wheel when you look at the upper right corner of QuickBooks Online and select Account and settings in the first column:

Account and Settings in QuickBooks Online

Navigate to Account and Settings in QuickBooks Online.

Then, click on Sales into the left menu and scroll down to click on Statements. This reveals the 3 options designed for QuickBooks customer statements, which permit you to adjust the degree of detail provided when you look at the statement.

Statement Settings in QuickBooks Online

Statement Settings in QuickBooks Online.

List each transaction as just one line: If you select this option, the statement is only going to show a summary of the invoice, including the invoice date, number, and amount. Listed here is a good example of a statement from our fictitious company, Paul’s Plumbing, with a listing of the invoices:

QuickBooks Customer Statement with Summarized Information

QuickBooks Customer Statement with summarized information.

Tip: The colors and logos in the statement originate from the master sales form that you customized in our lesson on How to Customize Invoices.

2. List each transaction, including all detail lines: this method will provide an entire recap regarding the transaction. Each line item on an invoice may be summarized and shown separately. This is how a QuickBooks customer statement appears when all detail lines are included:

QuickBooks Customer Statement with Detailed Transaction Information

QuickBooks Customer Statement with detailed transaction information.

The decision to summarize invoices (option 1) or provide detail (option 2) is a personal preference. However, i suggest summarizing the invoices in the event that customer has already received a detailed invoice.

3. Show aging table at the bottom associated with statement: By selecting this program, a summarized accounts receivable aging report will print at the bottom associated with the statement showing any amounts that are past due. I would suggest showing this table to alert customers of every overdue amounts. The aging table for the sample invoice seems like this:

Aging Table at the Bottom of a QuickBooks Customer Statement

Aging Table at the end of a QuickBooks customer statement.

Click the green Save button after you have selected your statement options.

Wrap Up

At this point you know how to set your statement options in QuickBooks Online. The second lesson inside our QuickBooks Online training program is just how to put up Expenses in QuickBooks Online. That lesson will cover your available options for tracking and billing expenses to customers therefore the degree of expense detail to give you on expense and buy forms.

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Create A Billing Statement In QuickBooks

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