Business Support Assistant

Company: Allyis

Junior Business Support – German Speaker
Mode: Full Remote
Job Type: Contract - Fixed Term - 18 months Salaried Contract
Key Responsibilities
General Administrative Support
* Provide day-to-day administrative support to the team and leadership
* Coordinate meetings (room bookings, catering, AV) and manage logistics
* Maintain and update distribution lists, contact databases, and organizational documentation
* Support travel bookings and logistics (flights, accommodation, itineraries)
* Assist in preparing presentations, correspondence, and basic reporting (PowerPoint, Excel, Word)
* Support internal and external events, meetings, and workshops
Procurement & Vendor Support
* Support purchase order (PO) creation, tracking, and invoice management
* Coordinate with vendors and internal stakeholders to ensure timely delivery of goods/services
* Assist with expense reporting and reconciliation processes
* Ensure compliance with internal procurement processes and policies
* Support ordering of equipment, software or services as required
Project & Team Support
* Support project teams with coordination of timelines, tasks, and follow-ups
* Track and maintain project documentation and action items
* Assist in preparing project status updates and presentations
* Coordinate across teams and stakeholders to ensure smooth execution of deliverables
* Support process improvement initiatives and documentation of workflows
Profile / Qualifications
* First experience in administrative, coordination or support roles is a plus
* Strong organisational skills and attention to detail
* Proactive, reliable and hands-on mindset (“can-do attitude”)
* Strong communication skills and ability to work with multiple stakeholders
* Good knowledge of Microsoft 365 tools (Outlook, Teams, Copilot, Excel, PowerPoint)
* Business fluency in English; German is a strong asset
* Appreciates working in a remote set-up and keen to grow AI skills.

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