Best Virtual Mailbox Services – TOP-9Eugene K. & John C.
Choosing a virtual mail service can be intimidating, exactly for someone new to digital mailboxes who may not know exactly which mailing service they should choose.
Read our review to find out more about how digital mailboxes work and compare the benefits to choose the best virtual mailbox service for you!
The best solution for “dummies” I would call PostScan Mail service, and I will make a detailed comparison of providers in the text below.
Our Reviews of the Best Virtual Mailbox Services
1. PostScan Mail: $15-$30/month
PostScan Mail offers 3 membership plans starting from $15 per month. Pricing depends on the number of mail and packages received every month and the number of times you require the open&scan feature.
They charge extra if you exceed your monthly limit.
You can manage remotely your mail with their mobile app available on the App Store and Google Play.
Locations in the USA: California, New York, Colorado, Pennsylvania (Philadelphia, Pittsburgh), Florida (Miami), Michigan (Detroit), and more than 30 other states.
Locations Worldwide: Czech Republic, Switzerland
- Pros: High level of security; Free storage for 30 days; Locally and Internationally Mail Forwarding
- Cons: Not the most budget-friendly solution; No check deposit service
- Summary: Online mail service is suitable for regular users, self-employed and small businesses.
The cheapest mail forwarding service in 2023 is PostScan Mail. You can open an account with them for just $10 per month. They offer locations in the USA and worldwide.
Keep in mind that all companies have different offers with various features that can influence the price including the number of envelopes received, open&scan, etc. Prices also vary depending on the location, such as the city and state.
2. Traveling Mailbox: $15-$159/month
The pricing of the Traveling Mailbox services depends on the number of incoming envelopes, page scans, etc. They offer membership plans for personal use, as well as small businesses and enterprises. All plans include free mail shredding, envelope scanning, unlimited cloud storage, and junk mail filtering.
Additional fees apply for check deposits and exceeding your monthly limit. Traveling Mailbox integrates with Evernote, Bill.com and Dropbox.
Locations in the USA: California, Georgia, Colorado, Massachusetts, Nevada, and 30 other states
- Pros: Many useful integrations with various service; Parcel and Mail Forwarding; Different types of support (phone, email, chat); It is possible to make several users have access; The basic plan includes 35 free scans
- Cons: Limited number of locations; Basic rate plans are more expensive than the major competitors
- Summary: The best online mail service when traveling.Is extremely popular with travelers, digital nomads, expats, RVers, business travelers, etc.
3. Anytime Mailbox: $4.98-$49.99/month
Anytime Mailbox is available in more than 980 international locations including the USA, Canada, Europe, UK, Australia, and Asia, making their services extremely accessible for clients worldwide.
They have various offers depending on the plan and location you choose, offering real street addresses, free unlimited storage, and various other features such as mail and package forwarding, open & scan mail (PDFs), check deposits, shredding, and more.
It’s very easy to get a virtual post office box with Anytime Mailbox. Simply complete and submit the notarized form. Anytime Mailbox has partnered with Notarize, the online notary platform, for your document to be notarized in just a few minutes.
Anytime Mailbox is a recognized global leader of digital mailbox services and is considered to be the most advanced virtual mailbox service available for business.
Locations in the USA: California (San Francisco, Los Angeles), New York, Texas (Houston), Washington, New Jersey, Phoenix, Florida (Miami), and more than 40 other states
Locations Worldwide: Canada, Mexico, Australia, United Kingdom, and more than 30 other countries
- Pros: Many locations around the world; Handy Mobile App; Flexible tariff plans; Advantageous tariffs and additional options
- Cons: Sometimes tech support takes a long time to reply to emails; No centralized system, prices in different locations may vary
- Summary: The best solution of all in our opinion. It has all the basic options needed for everyday use by regular users.
4. Earth Class Mail: $19-$79/month
Earth Class Mail offers a wide range of US-based addresses to choose from. All your mail will be logged, organized, and stored securely by their HIPAA certified technicians. That’s why they are considered to be one of the most popular virtual PO boxes.
Earth Class Mail integrates with QuickBooks Online, Xero, Bill.com, Box, Google Drive, and many other useful apps, allowing you to close out invoices and save your files wherever needed. Their interface is renowned for being very user-friendly.
Locations in the USA: Alaska, Illinois (Chicago), California, Colorado (Denver), Ohio (Columbus), New York, and more than 30 other states
- Pros: Free trial period by promo code; Useful integrations with other services (Google Drive, DropBox, QuickBooks and others); Useful options for business (including those related to receiving and processing payments by check)
- Cons: More expensive tariff plans than competitors
- Summary: The best virtual address for Business. There are such useful services as Virtual Address for Business, Online Check Deposit, API Integration with various services, etc.
5. iPostal1: $9.99-$39.99/month
iPostal1 has 900 virtual mailbox locations across the USA and abroad, including addresses at executive business centers in professional office buildings. You can forward mail and packages to any address, request a scan, discard or shred unwanted mail.
They offer 4 plans with different pricing: Green $9.99/month, for 30 mail items per month; Blue $14.99, for 60 items; Silver $24.99, for 120 items; and Gold $39.99, for 240.
Locations in the USA: California, New York, Texas, Indiana, Minnesota, Delaware, and more than 40 other states
Locations Worldwide: Canada, UK, China, Spain, Switzerland, Singapore, Italy
- Pros: Low price plans (from $9.99); Great choice of locations; Possibility to have several locations within one account
- Cons: More suitable for individuals than for businesses
6. US Global Mail: $10-$25/month
US Global Mail offers 3 membership plans: individual 10$ per month, 1 name on the account and 90 days free mail storage; family $15 per month, multiple family members, you get 180 days free mail storage and up to 80% off on shipping rates; business $25, you can add multiple companies and family members. All accounts offer free check deposit.
Locations in the USA: They only offer one address and it’s located in Houston, Texas.
- Pros: Working since 1999; Real physical address in the USA; 2 step verification for added protection
- Cons: No location selection; Expensive optional extras
7. Virtual Post Mail: $15-$89/month
Virtual Post Mail is ideal for small business owners, freelancers, and digital nomads.
All membership plans provide you with a commercial address, a free registered agent service, free 60-day physical mail storage, unlimited cloud storage, and no additional setup or cancellation fees.
They have 4 plans available offering various numbers of free scans and recipients. Currently, there are a limited number of addresses offered across the USA.
Locations in the USA: California, Delaware, Nevada
- Pros: Free physical storage for up to 2 months; Secure mail shredding options; Money back within 30 days
- Cons: Rather expensive basic tariff; Proof of address (allows you to open a bank account in the U.S.)
8. PO BOX Zone: from $99 per Year
PO Box Zone is a highly advanced PO box suitable for businesses, travelers, and expats. This service will provide you will a real street address as your mailing address. PO Box Zone receives your mail, scans, and uploads it, so you can view it online. You can always give instructions remotely on what needs to be done. The company has two digital addresses with forwarding services in Nevada and Wyoming. Unlike many other virtual mailing companies, PO Box Zone accepts any letter or package for you, including from FedEx, UPS,DHL, and other couriers.
PO Box Zone pricing start from $99 per year which is only $8,25 per month. They offer three different packages. The cost depends on the volume of mail you will receive. All plans include free scan, mobile app, street address and Automatic upload to your Dropbox, Google Drive or Microsoft OneDrive.
Locations in the USA: Nevada, Wyoming
- Pros: Low price when paying for a year; Registered Agent
- Cons: Only 2 locations; You have to pay for the whole year at once
9. USA2Me: $10-$60/month
USA2me provides you with a USA address to receive your mail and packages that you can either ship, scan, or discard. They are renowned for their excellent mail and package forwarding.
They offer 4 membership plans: basic, no monthly fee, you pay only for what use; Standard $10 per month, includes free discard; Premium $35, includes 1 time free shipment up to $30; Ultimate $60, includes 1 time free shipment up to $60 and the lowest shipping rates.
Locations in the USA: They only offer one address located in Houston, Texas.
- Pros: The company has been in business for over 15 years; Services for sending not only letters, but also parcels
- Cons: Obsolete Personal Cabinet for the client; Virtual mailboxes are not the company’s core business; No mobile app
My YouTube Video
What is a Virtual Mailbox?
A virtual mailbox is a service that receives all your snail mail and packages for you. It gives you an actual physical address, that can be used as a permanent address to receive all mail and parcels. Just imagine if you could manage your snail mail as easily as your email. A virtual post office box will give you access to your mail from any computer, tablet, or phone at any time from anywhere in the world.
If you travel frequently, work remotely, or often move around, then you should consider a virtual mailbox service. It’s perfect for digital nomads, freelancers, and full-time travelers so they don’t have to worry about their mail piling up anymore.
A digital mailbox is an ideal solution for small businesses and start-ups as it increases customer trust whilst preserving the privacy of your home address with a real and permanent local address
Each company offers a variety of features. Here’s what you can expect.
- You’ll have an actual physical address and with most services you can pick the address out of the number of different addresses.
- When your mail arrives, the app automatically scans the front of the envelop or package. You then receive a notification on your phone or computer for you to decide the next steps.
- Some Mail Companies offer to open the mail and scan it for you to view online.
- You can request to shred, dispose or recycle your mail.
- Package storage and shipping.
- Some services offer check depositing
- Signature upon delivery.
Virtual Addresses in Mobile Apps
Almost every popular virtual mailbox service provides customers with both a web version and a mobile application. It vastly simplifies the work with your correspondence on trips and travels. If you have a mobile application, you don’t need to carry a laptop with you every time or look for a coworking/Internet café to check your mail.
This is what my mobile virtual mailbox app looks like
Also, the Virtual Mailbox mobile app helps a lot in everyday life. You don’t need to log in to your account every time you check your mail. When you receive new emails, you’ll get push notifications on your smartphone. You can work on all sorts of devices. Providers like Anytime Mailbox, PostScan Mail, Traveling Mailbox, and iPostal1 have iOS and Android App versions.
How to Choose the Best Virtual Mailbox?
To choose the best virtual mailbox service, you need to decide what features you need, and what you expect from a digital mailbox. We did a big study in the field of virtual mailroom management and we still continue our work. We check websites of our competitors daily, study reviews of various bloggers as well as independent user feedback. That’s why we suggest you to follow our advice and choose the right provider.
Determine your needs and use our convenient comparative table along with our detailed reviews of each provider in the relevant section of our website. This table is handy easy to understand. We have compared 4 main factors: Price, Number of locations, Extra features, and Available Mobile Apps.
Price is always one of the most important factors. It can vary widely and usually depends on the membership plan and features you wish to include in your online postal provider such as mail forwarding, open&scan, check deposits, etc. Try to figure how much incoming mail you will have and what features you need. After that, compare prices considering extra features and extra fees in case you will exceed your basic plan.
What Other Questions Should You Ask Before Making a Choice?
- Can you pay monthly or annually only? Some mailbox providers indicate the price per month, but in fact, you can only subscribe if you pay for the whole year at once.
- Does this mailbox service offer a free trial? Do they have a money-back guarantee?
- Does the price vary for different locations? Quite frequently, advertisements state the minimum price for virtual mailbox services. However, for the vast majority of locations, the price can be significantly higher.
- Do they offer support by phone and messaging apps or only by email?
- How do they manage your mail? Do they manage it on their own or do they have outside parties dealing with your mail?
- Do they have integration with DropBox, GoogleDrive, or other service
- How fast do they scan your mail upon your request?
After choosing the provider, you need to select the plan. More expensive packages can include features that you won’t even use, while cheaper plans might be wrong for you. Keep all this in mind and make the right choice!
How to Get It?
To get started you need to choose the virtual mailbox service you want to work with, select the mailing address they provide or the P.O. box, and choose a plan. After that submit a completed USPS 1583 form and notarize your documents.
This action is required to create a virtual mailbox in any of the services located in the United States. You can notarize it online (like notarize.com) or at the local office.
What is Mail Forwarding?
Mail Forwarding (MF) and virtual mailboxes are very similar. However, the mail forwarding providers only offer to receive your mail and parcels and forward them to the requested address. This makes it to be one of the fastest ways to have your mail and parcels shipped to you anywhere in the world via any courier (USPS, UPS, etc.). You can forward your mail to any address in the US or worldwide.
On the other hand, digital mailbox companies offer open&scan, mail storage, payments check deposits, shredding and recycling your mail, etc. in ADDITION to mail forwarding services. Therefore, you can get the best mail forwarding service from all leading digital milboxes. Define precisely which services you require before signing up for an account with a virtual PO box or MF.Calculate how many mails you need to send per month, compare Mail Forwarding and Virtual Mailbox service plans and additional fees, and choose the right solution!
Digital mailbox plans are usually more cost-effective compared to MF especially if you don’t need to receive the mail in a physical form in another location. All your letters will be immediately available online via any device, from anywhere in the world.
Virtual Mail Forwarding Service is getting more and more popular among expats. If you are living abroad, you should consider this service. With MF you will be able to receive all your important mail and packages anywhere in the world. It’s not always possible to rely on friends and family all the time. It can become inconvenient, or they may simply forget to forward an important mail to you.
MF makes it easier to become a digital nomad, because it solves one of the main problems they face of managing their mail. Digital Mailing Service is also very helpful for those freelancers who are based in multiple locations.
Travelers & RVers
If you are always traveling, dealing with U.S. postal mail can be an issue. MF solves this problem easily. In 2021 you no longer need to ask your relatives to forward your mail. If you set up a virtual mailing address, you’ll even be able to see your letters online within a few hours by using an open&scan feature.
Some businesses receive their postal mail in different locations. Using MF allows them to forward it to their central location to manage it more easily. Also, if you sign up for a digital mailbox account you will be provided with a real street address which will preserve your privacy by not exposing your home address.
In 2021, signing up for virtual mailbox is a perfect solution for receiving your mail, especially if you are an expat, digital nomad, business owner, or a traveler and even if you aren’t you should consider it anyway! Mail Forwarding is both very helpful these days and it’s super easy to use.
Our Virtual Mailbox Ranking
Our Ranking publishes only independent ratings and honest reviews for virtual mailbox services. We use affiliate referral links as described in the disclaimer, but it is not a hidden advertisement. We don’t sell places in our rating. Our research show that we are not biased toward one provider and we recommend several. This way, everyone who visits our website can choose the most suitable solution for themselves . Our unbiased rankings are determined by expert reviews and experiencedusers.
The rating is not only based on our own experience of using different virtual mailbox companies but also on other objective factors such as:
- Convenience of using the postal online and virtual address service; user friendly interface; availability of the mobile apps.
- Number of available locations in the USA and other countries.
- Review of unbiased specialized websites such as G2.com and reliable opinions of popular bloggers, digital nomads, business owners, etc.
- Price comparison of different providers. We verify basic plan costs and the number of free features and the price of additional options.
FAQ (Answers to Frequently Asked Questions)
Can I use Virtual Address for my LLC?
The answer is yes. You can use a virtual address for your LLC organization because virtual mailboxes give an actual physical address that can be used for your business registration.
How Much Does a Virtual Mailbox cost?
The cost for a virtual mailbox account can vary depending on the provider you choose, the package they offer, and all the extra fees for additional features you want with the account. The monthly price for a virtual mailbox account can start from $5.99 up to $160, depending on your needs.
Is Virtual Mailbox Safe?
Yes, absolutely! Digital mailbox providers provide the top level of security and privacy to their customers using special methods and policies to ensure your mail is safe and secure. Overall, the virtual address is safer to use than a standard mailing address.
Digital Mail Service VS USPS store
USPS offers P.O. boxes in different locations. You can forward your mail to another address with USPS, but only if you have changed the address before. You must think about the new address in advance. With a digital mailbox, you can forward your items wherever you want, and you’re not tied up to one location. Besides, they offer other valuable features as well.
P.O. box is great for basic mail needs. In contrast, a virtual mailbox with an actual street address gives you much more. You can use an actual street address for your LLC registration and other business purposes.
Can I use a Virtual Address for EIN?
Yes, you can use a virtual mailing address for EIN. First, you will need to register your LLC corporation with a virtual address and then use the same address for EIN. They will ask for your business address, where they will send all the correspondence.
Can I use a Virtual Address for a Bank Account?
Usually, it’s not acceptable to use a virtual address for a US bank account. Before opening an account, they need to verify the address you give them. Banks usually ask for proof of residences, such as a lease agreement or a utility bill showing that the address actually exists.
Can I use a Virtual Address for my Driver’s License?
It’s impossible to use a virtual address for obtaining a new driver’s license. When you get a new driver’s license, you must present a document confirming your residence in the United States, and postal companies cannot assist you with that.
Descriptions of Additional Services
Online Mailbox Management
Virtual mailbox allows you to manage your postal mail digitally from anywhere using any device. Once the post office receives your mail or package, you will get a notification or an email. Then, decide what you want to do with your item: scan, forward, or recycle.
Mail Scanning Services
Document scanning is a service that allows you to view your postal mail online in real-time using any device. It is one of the most popular services offered by virtual mailbox providers. The content can be scanned and sent to the client in high-quality PDF format on the client’s behalf. To see the picture of the outside of the envelope is usually included in virtual mailbox packages, but a mail scan of the inside content is for an additional fee. The cost starts from $2.25.
Junk mail filtering and Shredding
All postal online services offer secure shredding included in their plans. Once you have your digital mail copy and no longer need the physical copy, simply request your provider to destroy the documents. Since the virtual mailbox will handle all your incoming mail, you will no longer get bothered by junk mail. You can scroll through all items you receive in your mailbox account to decide which ones to shred and which ones to save.
This service is extremely helpful for people living abroad or international shopping lovers. You will be able to manage all your parcels digitally, just like your mail. Package forwarding services include combining packages, selecting the carrier and shipment method, tracking your parcel, etc. Many virtual mailbox providers offer these services such as anytime mailbox, virtual postmail, ipostal1, etc. This service isn’t usually included in the standard package, so you will have to pay an extra fee, but it comes with good shipping rates.
Real Street Address
A virtual mailbox address is an actual physical street address to which you can direct your mail and parcels from any carrier. Also, you can register your business under this address. Ensure the digital mail provider offers you an actual street address and not just a P.O. Box because P.O. Box does not have all benefits a real street address does.
It’s a simple way to deposit checks, and you receive them in your virtual mailbox account. Whenever you receive a check in your account, you can ask to have it deposited into your bank account. Usually, it takes a few days to receive the money. Also, it’s possible to set up automatic check deposits. They are rarely included in the standard packages, and the price for depositing checks by mail starts from $5.
A virtual office gives the same office-related services as a real rented physical office, only cheaper. You and your employees would be able to work from anywhere in the world but still have a mailing address, a receptionist, phone answering service, meeting rooms, etc. Opus, Davinci, and Regus offer a virtual office for rent. Moreover, some virtual mailbox providers such as iPostal1 have low-cost virtual offices. Prices start from $40 per month with business address, phone, and fax service.
Registered Agent Service
A registered agent is an individual or business organization designated to receive all tax and legal documents on behalf of your business. It’s required to have a registered agent service if you own an LLC, LP, or any corporation. Good news for you, because some virtual mailbox providers offer this service for free! For example, virtual postmail offers registered agent service free of charge on a supported plan.
Long-Term Package Storage
Most virtual mailboxes have a generous grace period for charge-free physical storage. For letters, it’s 30+ period, for packages – usually 10+ period. However, extra storage fees are pretty low, approximately $1-5 per month.
The review was prepared by John Carlson and his team of IT experts. More than 3 months were spent on this research. We studied the offers of the most well-known providers in the virtual mailbox industry and selected the leading services.
Then we conducted tests and compared more than 30 providers to select and publish the top 10 of them on our website. We had to create accounts, go through the notary verification process, communicate with the support team, download the app, and more. All of this was necessary to see these apps from the customer’s point of view, making our review as expert and objective as possible.
Best Editor’s Choice Virtual Mailboxes
We’ve compiled a list of our favorites for those who don’t have time to figure it out. Each service on this list will be the best in its field.
- The Best Virtual Mailbox Service of All – PostScan Mail
- Best Travel Solution – Traveling Mailbox
- Choice of Services for Сlients – PostScan Mail
- Best Virtual Bussiness Address – Traveling Mailbox
- Best Real Business Solution – Earth Class Mail
- Best Customer Support – PostScan Mail
Our Infographic on Virtual Mailboxes
View the picture in full size at the link