Benefits of Electronic Invoicing for Firms

Benefits of Electronic Invoicing for Firms



Electronic invoicing, or e-invoicing, like the name implies, will be the electronic exchange of invoice documents from the supplier along with the customer. Electronic invoicing goes past merely sending a PDF receipt to a customer via email. A true e-invoicing option is an integrated solution where an electronic digital invoice is transmitted and received seamless involving the supplier's a / r system and the customer's accounts payable system. E-invoicing documents are generally exchanged in EDI or XML formats. (Source: E-Invoicing Basics)

Why switch from a manual, paper-based system with an electronic invoicing system? Paper-based method is notoriously time-consuming and vulnerable to errors. As such, paper invoicing is likely to have higher costs and longer processing lifecycles.

Despite the widespread adoption of automation for a lot of business processes, accounts payable and accounts receivable processes remain largely manual (Source: Dolphin Corp).

Advantages of E-Invoicing for Suppliers

Switching to e-invoicing solves these issues, producing faster processing, lower transaction costs, greater visibility, and significant savings. From the business perspective, e-invoicing delivers lots of benefits during the entire AR / AP process.

First off, there isn't any mail to sort, distribute, or open. In addition to that, e-invoicing eliminates costs associated with paper bills, envelopes, and postage. Plus, it requires a smaller amount time and energy to process generate bill payment. With the new system, you could make and distribute a full batch of invoices with a number of clicks. (Source: Pay Simple)

Next, there is no data entry required. Since payment arrives in the buyer's accounts payable system automatically, the accounts payable clerk doesn't need to type in the data by hand. E-invoicing eliminates the potential for mistakes and ensures accuracy. Likewise, there's no need to scan paper bills, another manual process that needs time to work and is prone to errors like illegible scans.

Meanwhile, all invoices are instantly and securely delivered. By reduction of mail from the equation, you might be also eliminating several days from receipt to payment. Similarly, electronic payments speed the method and mean you don't need to wait in line with the bank to deposit your dollars.

Electronic invoices are easy to store and reference, without having physical file cabinets required. When you follow up with customers, it is simple to include a link or attachment to the original payment receipt, purchase order, or related documentation.

Great things about~advantages of~important things about E-Invoicing for Buyers

E-invoices offer benefits on your customers as well. For example, you can offer a number of payment options like debit, credit, and ACH. Paperless system also opens the door to automated reminders full of integrated "pay now" buttons that connect to into your market. Your customers' accounts payable team will appreciate without having to manually enter data or scan paper bill, too.

Switching to e-invoicing saves time and cash, a win-win for sides.

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