Administrative Assistant

Company: Jobright.ai

Jobright is an AI job search agent that simplifies the job search process and helps people achieve better job outcomes. The Administrative Assistant supports day-to-day team administration through schedule coordination, record and document management, internal request tracking, meeting preparation, and process documentation.
Why Join Us
• Build real, production AI agents used by real users
• High ownership and impact
• Work at the intersection of AI, agents, and product
• Shape how people experience AI-driven job search
Responsibilities
• Coordinate team calendars, arrange meetings, and circulate agendas and follow-up notes
• Maintain shared documents, contact lists, and administrative trackers with accurate, consistent information
• Prepare routine correspondence, format documents, and organise materials for internal meetings
• Track administrative requests, clarify priorities with colleagues, and follow up on outstanding actions
• Check records for completeness, identify discrepancies, and route questions to the appropriate colleague
• Document recurring administrative procedures and suggest practical improvements to organisation and handoffs
Qualification
Required
• Entry-level candidates are welcome; relevant experience can come from coursework, volunteering, internships, or personal projects
• Clear written and verbal communication in English and careful attention to detail
• Comfort using email, calendars, word-processing tools, and spreadsheets
• Ability to organise several tasks, ask clarifying questions, and follow through on agreed deadlines in a remote team
• Careful handling of confidential information and sound judgement about when to escalate an issue
Preferred
• Experience supporting a student organisation, community group, office, or project team
• Familiarity with shared document systems and basic spreadsheet sorting and filtering
• Interest in improving routine administrative processes and documenting repeatable tasks

apply