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Knowing how to write a hiring letter will help you seal the deal before another company swoops in and snatches them up. An excellent recruitment letter lets the candidate know that they are your top choice for the job and it outlines the specifics of the job. Once signed, the letter serves as a way for both parties to manage expectations and kick off this new professional relationship on the right foot. Before sending this or any official letter, have your legal team review it. This is a critical step, especially if you are just learning to write a hiring letter. Use this step-by-step guide on how to write a hiring letter as your blueprint. This guide will help you learn to write a recruitment letter but always have your legal team review the language before you send it out. Step 1: When you write a hiring level, start with an introductory paragraph. Hiring letters address important topics, but a good letter should start this new relationship off on a positive note. A good hiring document should make the new employee feel welcome and excited about their decision to join your company but keep in mind that this is an official document and should read as such. Step 2: To write a hiring letter, you must outline the basics, including job title, salary or hourly pay, whom the new hire will report to and their start date. Step 4: Include information about any company benefits for which your new hire will be eligible when you write a hiring letter. Your benefits will be effective on your first day of employment. These include benefits such as k retirement, life and health insurance and other. Step 5: If employment is at will, be sure to state this when you write a hiring letter. Also, consider enclosing valuable documents, like a job description, employee handbook or other materials as needed. Here is some sample language. As a result, you are free to resign at any time, for any reason or no reason. Similarly, the Company is free to conclude its employment relationship with you at any time, with or without cause, and with or without notice. We request that, in the event of resignation, you give the Company at least two-weeks notice. Step 6: If your company does background checks or drug testing, indicate that when you write a hiring level. If you include this information in your letter, add a line explaining that employment can be rescinded at any time in the event of an unfavorable background investigation or drug test results. Step 7: Include language about federal immigration law. Please provide such documentation to us within three 3 business days of your date of hire. Step 8: You might consider adding a clause about conflicting agreements when you write a hiring letter. Step 9: Write a conclusion that includes contact information for whom the new hire should contact if he or she has questions or concerns about items contained in the letter. Use sample. Want to use this letter?