Smith Room, Suzzallo Library: Room Rental & Use Policy The Smith Room is a meeting space available for rent for official UW use only. It is available, to the University community, chargeable to a UW budget. (See Rental Fees below.) Suzzallo Library, 3rd Floor, Room 324 Autumn, Winter, Spring Quarters: Monday through Friday 8:00 a.m. to 5:00 p.m. Summer Quarter & Interim: Monday through Friday, 9:30 a.m. – 4:30 p.m. Evening events by special arrangement only. Please contact us for staffing availability and pricing. Room not available for weekends and holidays. To check availability, see the Smith Room calendar. To request a reservation, fill out our online form. Contact at 206-543-2009 or libbldgs@uw.edu if you have rental or reservation questions. Users will receive confirmation of reservation after the reservation request form has been received by Libraries Facilities. Rental fees apply to University of Washington departments/groups*.
UW budget number is required for payment: Fees levied in half hour increments after the first 2 hours with a 2-hour minimum charge: Additional charges apply for special arrangements, events over 8 hours, furniture setup and reset time, and damages. Cancellations accepted 48 hours prior to event without charge, otherwise cancellation charge is 50% of total bill. 24 seated at conference table setup Lounge seating for 12 in alcoves along perimeter of room Additional seating for 30 supplied by request Maximum of 75-100 for standing reception Room cannot be darkened for media presentations No live music is permitted 10 conference tables with conference, lecture or reception setup 2 folding tables for catering 12 lounge seats permanently located at perimeter of room Wireless access via campus network Request wireless access for non-UW guests via UW-IT-Connect Room Rentals for Official University Use Only. Room is not available for private use.
Only University of Washington or affiliated groups (e.g., the Alumni Association, UW Foundation) may reserve the Smith Room for official University purposes. Room is suitable for meetings and small receptions.30 minutes will be added on each side of the reservation for set-up and reset. The cost of repairs to room, furniture, flooring, or equipment damaged during an event are the responsibility of the sponsoring department and will be charged to the provided budget number.Users are responsible for catering arrangements. Banquet permits are required to serve alcohol. Information on obtaining the permit is included on the reservation form. Linens or other appropriate protection are required to prevent heat/water damage to tables. Users must advise caterer that the room must be cleared promptly at the end of the event. Rental charges run until room is cleared and locked.Users must arrange for delivery, set-up, and retrieval of projector or any additional media equipment rented through Classroom Technology & Events (206) 543-9900 or provide their own.
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