Posted On: 2011-03-23 22:12:01.0 • Vendors are allowed • Add to My Watchlist • Flag As InappropriateLogin or Signup to post a comment!So, you’re having a party! And you’ve figured out that many parties need things (tables, chairs, plates, napkins). There are two ways to get said things: 1) buy them 2) rent them. (Number 3, “Borrow them from someone you know who already bought them,” is maybe worth mentioning as well, but that’s a specific scenario we’re not going to cover today.) The question on your mind now is—how do you figure out whether to rent or to buy? And what kind of things are we talking about exactly? Most people have only ever rented apartments and cars before their weddings. But the truth is, lots and lots and lots of weddings involve at least one rental order. (I’m actually having a hard time thinking of a single wedding I’ve done that didn’t have rented items.) If you’re hiring full service caterers, there’s a good chance they’ll be renting things for your wedding, and if you’re self-catering or using food-service only caterers, there’s a good chance you may not have thought about it yet, but you’ll end up wanting to place a rental order at some point in the planning process.
So let’s say that you’re one of the aforementioned couples who will have to rent something for your wedding. Most of the weddings we execute involve at least the following: tables, tablecloths (called drapes in the industry), napkins, chairs, plates (often dinner, salad, and cake), forks, knives, and glasses (water, wine, beer, rocks as needed). Less universal but still relatively common items might include patio heaters, cocktail tables, table number stands, bread baskets, beverage dispensers and tubs, lounge furniture, and lighting. If you’re in a major metropolitan area, there are lots of rental companies available to you, and some differences between them. You may be surprised to know that the major difference between them for most things isn’t price, but the quality of their items. Most of the rental companies we work with have extremely similar prices on the majority of rental items, but I know from experience that some of them tend to send linens that are too short, or stained, or just generally not as high quality as those of other companies.
If you don’t have a caterer, planner, or other pro to ask, it may be worth going by some showrooms to look at the quality of their items in person. Other key differences between rental companies are delivery windows and charges; if dishes/glasses/silverware need to be returned scraped, rinsed, or washed (all of which are decidedly different amounts of labor); and willingness to work with you without having you setting up a professional account. If you’re handling your rental orders yourself, it’s probably worth calling a few different companies to ask them these questions and get a general quote started. Now, let’s talk numbers. For the Greater San Francisco Bay Area, standard rentals tend to run along the lines of: (Please note, all numbers are approximate.) Could you buy these things for the same amount? My best friend’s thirtieth birthday party was in July, and he insisted on having people drink out of real glasses (…personal quirk), so in the two days beforehand we bought all the glasses at thrift stores for an average of about 50¢ each.
They didn’t match, and we had one per person, so we had people write their names on them with a Sharpie. But it was a party in an industrial loft, and they were great. We also didn’t really have time or transportation resources to deal with rental glasses (most rental companies have a minimum order amount for delivery). You can certainly do the same for your wedding, if you’re okay spending the time searching through thrift stores and have the space to store them. Because, friends, storage is one of the dirty secrets of weddings—there’s a lot of stuff, and if it’s not living in a rental warehouse, it’s probably going to have to live in your house. Do you have a basement/garage/spare bedroom that you’re okay having taken over with wedding stuff for a few months before your wedding? If not, this is probably another reason to rent. Something else to think about when looking into renting vs. buying is washing and cleaning. Rental dishes show up washed, and rental linens show up ironed.
You can also generally return them unwashed. But if you’re buying these things? They’re going to have be washed both before and after the wedding, so make sure you have the labor to handle that. (Anyone who’s done it can tell you that washing 220 plates, even with a dishwasher, is not a small task.) Some other general things to note about rentals: How To Find Your Wedding Style Seating Chart Tips (That Won’t Make You Cry) Setting Up And Breaking Down Your WeddingEverything You Need To Know About Buying Alcohol For Your WeddingEverything You Wanted To Know About Timelines, Part I How to Have A Fun Wedding Photos by APW Sponsor Emily Takes Photos; centerpiece flowers by APW advertiser belle-flower; rentals from Hartmann Studios.I do chair covers added 2 new photos.What an event we had at the Stranahan Theater! If you want the best covers and linens give me a call. All covers are pressed and linens are professionally cleaned!Table Linens & Chair Covers*
Linens- We have a variety of linens for your rental needs. Banquet Linens(Prices are for white or ivory tablecloths. Colors available, call for pricing) 54" x 120" Rectangular Tablecloth fits 8 foot or 6 foot rectangular tables Round Linens(Prices are for white or ivory tablecloths. 90" x 90" Square Tablecloth fits 60" round table or 48" round table 72" x 72" Square Tablecloth fits 48" round table 13' White or Black Skirting *A 10% Damage Waiver will be added to all linen orders Staging & Dance Floors Linens & Chair Covers SolidWe have Kwik Covers for all round or rectangular tables in Blue, Red, Green, Yellow, or White CheckedWe have checked Kwik Covers in Red & White or Black & White Kwik Cover for garbage cans Chair Covers - We have Chair covers and sashes* Polyester or Satin Material Sash- dimensions 6" x 106" long Colors: Willow, gold, lt blue, ivory, pink, chocolate, royal blue, lavender, black, periwinkle, white, burgundy, fuchsia, purple, turquoise, navy, silver, and red